§1236.32. Digitization standards.
36 C.F.R. § 1236.32
When digitizing temporary records, agencies must meet the following standards:
Capture all information contained in the source records;
Include all the pages or parts from the source records;
Ensure the agency can use the digitized records for all the purposes the source records serve, including the ability to attest to transactions and activities;
Protect against unauthorized deletions, additions, or alterations to the digitized versions; and
Ensure the agency can locate, retrieve, access, and use the digitized versions for the records' entire retention period.
Notes, amendments, and revision history
Amendments
[84 FR 14266, Apr. 10, 2019, as amended at 89 FR 46804, May 30, 2024]
Source
Source: 84 FR 14266, Apr. 10, 2019, unless otherwise noted.
Authority
Authority: 44 U.S.C. 2904, 3101, 3102, 3105, 3301, 3302, and 3312.
Source
Source: 74 FR 51014, Oct. 2, 2009, unless otherwise noted.
Amendments
[84 FR 14266, Apr. 10, 2019, as amended at 89 FR 46804, May 30, 2024]