§4.705-3. Acquisition and supply records.
48 C.F.R. § 4.705-3
Store requisitions for materials, supplies, equipment, and services— Retain 2 years.
Work orders for maintenance and other services— Retain 4 years.
Equipment records, consisting of equipment usage and status reports and equipment repair orders— Retain 4 years.
Expendable property records, reflecting accountability for the receipt and use of material in the performance of a contract: Retain 4 years.
Receiving and inspection report records, consisting of reports reflecting receipt and inspection of supplies, equipment, and materials: Retain 4 years.
Purchase order files for supplies, equipment, material, or services used in the performance of a contract; supporting documentation and backup files including, but not limited to, invoices, and memoranda; e.g., memoranda of negotiations showing the principal elements of subcontract price negotiations (see 52.244-2): Retain 4 years.
Production records of quality control, reliability, and inspection— Retain 4 years.
Property records (see FAR 45.101 and 52.245-1): Retain 4 years.
Notes, amendments, and revision history
Amendments
[48 FR 42113, Sept. 19, 1983, as amended at 63 FR 34060, June 22, 1998;75 FR 38679, July 2, 2010]
Authority
Authority: 41 U.S.C. 1121(b); 40 U.S.C. 121(c); 10 U.S.C. chapter 4 and 10 U.S.C. chapter 137 legacy provisions (see 10 U.S.C. 3016); and 51 U.S.C. 20113.
Source
Source: 48 FR 42113, Sept. 19, 1983, unless otherwise noted.
Amendments
[48 FR 42113, Sept. 19, 1983, as amended at 63 FR 34060, June 22, 1998;75 FR 38679, July 2, 2010]