§301-70.905. Documentation retention.
41 C.F.R. § 301-70.905
Agencies must retain for two years copies of travel authorizations for senior Federal officials and non-Federal travelers who travel on the agency's Government aircraft.
Agencies must also retain for two years the following information for each flight:
The tail number of the Government aircraft used.
The dates used for travel.
The name(s) of pilot(s), other crewmembers, and qualified non-crewmembers.
The purpose(s) of the flight.
The route(s) flown.
The names of all passengers.
Notes, amendments, and revision history
Authority
Authority: 5 U.S.C. 5701 note; 5 U.S.C. 5707; 40 U.S.C. 121(c); OMB Circular No. A-126, revised May 22, 1992, 57 FR 22150; OMB Circular A-123, Appendix B, revised August 27, 2019.
Source
Source: FTR Case 2025-05, 90 FR 56893, Dec. 8, 2025, unless otherwise noted.