§301-70.102. Establishing governing policies for transportation expense authorization and payment.
41 C.F.R. § 301-70.102
Agencies must establish policies and procedures governing—
Who will determine what method of transportation is more advantageous to the Government;
Who will approve any of the following:
Use of other than coach class accommodations under § 301-10.100 of this chapter;
Use of a special-reduced fare or reduced group or charter fare;
Use of an extra-fare train service under § 301-10.160 of this chapter;
Use of ship service;
Use of a foreign ship; and
Use of a foreign air carrier;
When the agency will authorize use of a Government vehicle on TDY;
When the agency considers the use of a POV advantageous to the Government, such as travel to and from common carrier terminals or to the TDY location. When determining whether the use of a POV to a TDY location is the most advantageous method of transportation, the agency must consider the total cost of using a POV as compared to the total cost of using a rental vehicle, including rental costs, fuel, taxes, parking (at a common carrier terminal—not to exceed the cost of taxi or transportation network company fare, etc.), and any other relevant costs;
Procedures for claiming POV reimbursement;
Procedures for allowing the use of a special conveyance (e.g., taxis, TNCs, innovative mobility technology companies, or commercially rented vehicles), taking into account the requirements of § 301-10.450 of this chapter;
What procedures employees must follow when they travel by an indirect route or interrupt travel by a direct route;
Whether to reimburse the full amount of transportation costs and in conjunction with TDY or only the amount by which transportation costs exceed the employee's normal costs for transportation between:
Office or duty point and another place of business;
Places of business; and
Residence and place of business other than office or duty point; and
Develop and issue internal guidance on what specific mission criteria justify use of other than coach class under § 301-10.100(k) of this chapter and the use of other than the least expensive compact car available under § 301-10.450(c) of this chapter. The justification criteria shall be noted on the traveler's authorization.
Notes, amendments, and revision history
Authority
Authority: 5 U.S.C. 5701 note; 5 U.S.C. 5707; 40 U.S.C. 121(c); OMB Circular No. A-126, revised May 22, 1992, 57 FR 22150; OMB Circular A-123, Appendix B, revised August 27, 2019.
Source
Source: FTR Case 2025-05, 90 FR 56893, Dec. 8, 2025, unless otherwise noted.