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Notes

41 C.F.R. §§ 301-10.450–301-10.452

3 sections in range

§301-10.450. Rental vehicle use and authorization.

41 C.F.R. § 301-10.450

(a)
The agency must determine that a rental vehicle's use is advantageous to the Government and specifically authorize such use.
(b)
When authorized, travelers should first consider renting from a vendor participating in the Defense Travel Management Office (DTMO) U.S. Government Car Rental Agreement to obtain insurance and damage liability benefits, unless traveling OCONUS where no agreement exists for the temporary duty location.
(c)
Travelers must use the least expensive compact car available, with exceptions approved on a limited basis and documented on the travel authorization. Exceptions may include:
(1)
Accommodating medical disabilities or special needs.
(2)
Agency mission requirements.
(3)
When the cost of other than a compact car is less than or equal to the cost of the least expensive compact car available.
(4)
Requiring additional space for multiple travelers authorized to travel together in the same vehicle.
(5)
Carrying large amounts of Government material.
(6)
Safety considerations during severe weather or difficult terrain.
(d)
Travelers will not be reimbursed for:
(1)
Pre-paid refueling options. They should refuel before returning the vehicle, with vendor refueling charges reimbursable only if complete refueling is impossible due to safety issues or fueling station location.
(2)
Rental car loyalty point fees or point transfer charges.
Notes, amendments, and revision history

Authority

Authority: 5 U.S.C. 5704; 5 U.S.C. 5707; 5 U.S.C. 5707, note; 40 U.S.C. 121(c); 49 U.S.C. 40118; Office of Management and Budget Circular No. A-126, revised May 22, 1992, 57 FR 22150.

Source

Source: FTR Case 2025-05, 90 FR 56893, Dec. 8, 2025, unless otherwise noted.

§301-10.451. Reimbursement for collision damage waiver and theft insurance.

41 C.F.R. § 301-10.451

Employees may not be reimbursed for collision damage waiver (CDW) or theft insurance except that employees may be reimbursed for one or the other (or both) when traveling OCONUS and it is necessary due to rental agency requirements, foreign statutes, or legal procedures that could cause extreme difficulty for an employee involved in an accident.
Notes, amendments, and revision history

Authority

Authority: 5 U.S.C. 5704; 5 U.S.C. 5707; 5 U.S.C. 5707, note; 40 U.S.C. 121(c); 49 U.S.C. 40118; Office of Management and Budget Circular No. A-126, revised May 22, 1992, 57 FR 22150.

Source

Source: FTR Case 2025-05, 90 FR 56893, Dec. 8, 2025, unless otherwise noted.

§301-10.452. Liability for unauthorized rental automobile use.

41 C.F.R. § 301-10.452

Employees are responsible for any additional costs resulting from using a Government-funded commercial rental automobile for other than official purposes. Official purposes which include transportation:
(a)
Between places of official business;
(b)
Between such places and places of temporary lodging when public transportation is unavailable or its use is impractical; or
(c)
Between either paragraph (a) or (b) of this section and restaurants, drug stores, barber shops/hair stylists, places of worship, cleaning establishments, and similar places necessary for the sustenance, comfort, or health of the employee to foster the continued efficient performance of Government business.
Notes, amendments, and revision history

Authority

Authority: 5 U.S.C. 5704; 5 U.S.C. 5707; 5 U.S.C. 5707, note; 40 U.S.C. 121(c); 49 U.S.C. 40118; Office of Management and Budget Circular No. A-126, revised May 22, 1992, 57 FR 22150.

Source

Source: FTR Case 2025-05, 90 FR 56893, Dec. 8, 2025, unless otherwise noted.