US Codex
C.F.R.
Browse by date

View an earlier version

Latest
Current
Browse all versions by date
Notes

41 C.F.R. §§ 301-10.260–301-10.265

6 sections in range

§301-10.260. Use of Government aircraft.

41 C.F.R. § 301-10.260

Agencies may authorize Federal travelers, non-Federal travelers, and any other passengers, as defined in § 300-1.1 of this subtitle, to travel on Government aircraft, subject to the rules in this subpart. Because the taxpayers generally should pay no more than necessary for transportation of travelers, except for required use travel, agencies may authorize travel on Government aircraft only when a Government aircraft is the most cost-effective mode of travel and the traveler is traveling for governmental purposes. Employees may use Government aircraft for travel only when authorized by an executive agency under specific rules except with regard to travel under § 301-70.802 of this chapter.
Notes, amendments, and revision history

Authority

Authority: 5 U.S.C. 5704; 5 U.S.C. 5707; 5 U.S.C. 5707, note; 40 U.S.C. 121(c); 49 U.S.C. 40118; Office of Management and Budget Circular No. A-126, revised May 22, 1992, 57 FR 22150.

Source

Source: FTR Case 2025-05, 90 FR 56893, Dec. 8, 2025, unless otherwise noted.

§301-10.261. Types of Government aircraft travel.

41 C.F.R. § 301-10.261

Employees may use Government aircraft—
(a)
For official travel only when—
(1)
No scheduled commercial airline service is reasonably available (able to meet departure and/or arrival requirements within a 24-hour period, unless extraordinary circumstances require a shorter period) to fulfill the agency's travel requirement; or
(2)
The cost of using a Government aircraft is less than the cost of the City Pair coach fare or the lowest available full coach fare for scheduled commercial airline service, considering costs of non-productive or lost work time.
(b)
For required-use travel when required for bona fide communications, security reasons, or exceptional scheduling requirements, including travel for official, personal, or political purposes.
(c)
For space available travel when—
(1)
The aircraft is already scheduled for official purpose and additional use does not require a larger aircraft or result in more than minor additional cost;
(2)
The traveler is a Federal traveler or dependent stationed in a remote location not accessible to commercial airline service; or
(3)
The traveler is authorized to travel on a space available basis under 10 U.S.C. 2648 and in accordance with §§ 301-10.260 through 301-10.264.
Notes, amendments, and revision history

Authority

Authority: 5 U.S.C. 5704; 5 U.S.C. 5707; 5 U.S.C. 5707, note; 40 U.S.C. 121(c); 49 U.S.C. 40118; Office of Management and Budget Circular No. A-126, revised May 22, 1992, 57 FR 22150.

Source

Source: FTR Case 2025-05, 90 FR 56893, Dec. 8, 2025, unless otherwise noted.

§301-10.262. Authorization of Government aircraft travel.

41 C.F.R. § 301-10.262

The agency will authorize employee travel on Government aircraft as follows:
(a)
Required use travelers.
(1)
The agency's senior legal official or principal deputy must authorize required-use travel on a trip-by-trip basis, in advance, in writing, and in compliance with agency policies, unless:
(i)
The traveler is an agency head with Presidential determination that all travel (or travel in specified categories) is required-use travel; or
(ii)
The traveler is not an agency head, and the agency head has determined in writing that all travel (or travel in specified categories) is required-use travel. Any determination by an agency head that travel by an officer or employee of that agency qualifies as required use travel must be in writing and set forth the basis for that determination.
(2)
In emergency situations, prior verbal approval with after-the-fact written authorization is permitted.
(b)
Senior Federal officials. The agency's senior legal official or principal deputy must authorize all travel on Government aircraft in advance and in writing, except for pre-authorized required-use travel under paragraphs (a)(1) and (2) of this section. Emergency situations allow prior verbal approval with after-the-fact written authorization.
(c)
Non-Federal travelers. The senior legal official or principal deputy in the sponsoring agency must authorize travel on Government aircraft in advance and in writing. Emergency situations allow prior verbal approval with after-the-fact written authorization.
(d)
Other Federal travelers. A designated travel-approving official (at least one organizational level above the traveler) or their delegate must authorize travel on Government aircraft in advance and in writing. Blanket travel authorizations must define, and such travel must meet, specific circumstances for aircraft use; otherwise, authorization must be on a trip-by-trip basis. Emergency situations allow prior verbal approval with after-the-fact written authorization.
Notes, amendments, and revision history

Authority

Authority: 5 U.S.C. 5704; 5 U.S.C. 5707; 5 U.S.C. 5707, note; 40 U.S.C. 121(c); 49 U.S.C. 40118; Office of Management and Budget Circular No. A-126, revised May 22, 1992, 57 FR 22150.

Source

Source: FTR Case 2025-05, 90 FR 56893, Dec. 8, 2025, unless otherwise noted.

§301-10.263. Travel authorization documents for Government aircraft.

41 C.F.R. § 301-10.263

(a)
Employees must present to the aircraft management office that operates the Government aircraft:
(1)
Valid picture identification, such as a Government identification card or a State-issued driver's license; and
(2)
A copy of their written travel authorization, including any applicable blanket travel authorization, approved in accordance with § 301-10.262.
(b)
The travel authorization for a senior Federal official or a non-Federal traveler must include the following information:
(1)
Traveler's name with indication that the traveler is either a senior Federal official or a non-Federal traveler, whichever is appropriate.
(2)
The traveler's organization and title or other appropriate descriptive information, e.g., dependent, press, etc.
(3)
Name of the authorizing agency.
(4)
The official purpose of the trip.
(5)
The destination(s).
(6)
For personal or political travel, the amount that the traveler must reimburse the Government (i.e., the full coach fare or appropriate share of that fare).
(7)
For official travel, the comparable City Pair fare (if available to the traveler) or full coach fare if a City Pair fare is not available.
Notes, amendments, and revision history

Authority

Authority: 5 U.S.C. 5704; 5 U.S.C. 5707; 5 U.S.C. 5707, note; 40 U.S.C. 121(c); 49 U.S.C. 40118; Office of Management and Budget Circular No. A-126, revised May 22, 1992, 57 FR 22150.

Source

Source: FTR Case 2025-05, 90 FR 56893, Dec. 8, 2025, unless otherwise noted.

§301-10.264. Reimbursement to the Government for Government aircraft travel.

41 C.F.R. § 301-10.264

(a)
No reimbursement is required for official travel on a Government aircraft.
(b)
For personal travel on Government aircraft, reimbursement depends on specific circumstances—
(1)
For required use travel, the employee must reimburse the Government the excess of the full coach fare for all flights taken over the full coach fare for flights that would have been taken without personal activities. For a wholly personal trip, the employee must pay the full coach fare for the entire trip.
(2)
For travel authorized under 10 U.S.C. 2648 and in accordance with §§ 301-10.260 through 301-10.264, or for employees or their dependents stationed by the Government in remote locations without access to regularly scheduled commercial airline service, no reimbursement is required.
(c)
For political travel on a Government aircraft, the Government must be reimbursed the excess of the full coach fare for all flights taken over the full coach fare for flights that would have been taken without political activities. If other laws or regulations specify a different reimbursement amount, that specified amount applies.
(d)
Except for required use travel, any use of Government aircraft for personal or political activities must not increase the actual operating costs to the Government.
Notes, amendments, and revision history

Authority

Authority: 5 U.S.C. 5704; 5 U.S.C. 5707; 5 U.S.C. 5707, note; 40 U.S.C. 121(c); 49 U.S.C. 40118; Office of Management and Budget Circular No. A-126, revised May 22, 1992, 57 FR 22150.

Source

Source: FTR Case 2025-05, 90 FR 56893, Dec. 8, 2025, unless otherwise noted.

§301-10.265. Information available to the public about travel by senior Federal officials and non-Federal travelers on Government aircraft.

41 C.F.R. § 301-10.265

Information is available to the public in response to written requests under the Freedom of Information Act (5 U.S.C. 552), except for portions exempt from disclosure under that Act (such as classified information).
Notes, amendments, and revision history

Authority

Authority: 5 U.S.C. 5704; 5 U.S.C. 5707; 5 U.S.C. 5707, note; 40 U.S.C. 121(c); 49 U.S.C. 40118; Office of Management and Budget Circular No. A-126, revised May 22, 1992, 57 FR 22150.

Source

Source: FTR Case 2025-05, 90 FR 56893, Dec. 8, 2025, unless otherwise noted.