§102-192.50. Responsibilities of agency mail managers.
41 C.F.R. § 102-192.50
In addition to carrying out the responsibilities discussed in § 102-192.45—
Establish written policies and procedures to provide timely and cost effective dispatch and delivery of mail and materials;
Ensure agency-wide awareness and compliance with standards and operational procedures established by all service providers used by the agency;
Set policies for expedited mail, mass mailings, mailing lists, and couriers;
Implement cost savings through—
Consolidating and presorting wherever practical, for example, internal and external mail, and consolidation of agency-wide mail operations and official mail facilities; and
Reducing the volume of agency to agency mail whenever possible;
Develop and direct agency programs and plans for proper and cost effective use of transportation, equipment, and supplies used for mail;
Ensure that all facility and program level mail personnel receive appropriate training and certifications to successfully perform their assigned duties;
Promote professional certification for mail managers and mail center employees;
Ensure that expedited mail service providers are used only when authorized by the Private Express Statutes, 39 U.S.C. 601-606;
Establish written policies and procedures to minimize incoming and outgoing personal mail;
Provide guidance to agency representatives who develop correspondence or design mailing materials including Business Reply Mail, letterhead, and mail piece design;
Represent the agency in its relations with service providers, other agency mail managers, and the General Services Administration's Office of Government-wide Policy;
Ensure agency policy incorporates Federal hazardous materials requirements set forth in 49 CFR parts 100 through 185; and
Ensure safety and security requirements specified in §§ 102-192.30 and 102-192.35 are fulfilled.
Notes, amendments, and revision history
Authority
Authority: 44 U.S.C. 2901-2906.
Source
Source: >FMR Case 2025-05, 90 FR 58489, Dec. 16, 2025, unless otherwise noted.