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36 C.F.R. §§ 1254.80–1254.84

3 sections in range

§1254.80. Does NARA allow me to use scanners or other personal copying equipment?

36 C.F.R. § 1254.80

(a)
Subject to §§ 1254.26(d) and 1254.86, you may use scanners and other copying equipment if the equipment meets certain conditions or minimum standards described in paragraphs (b) through (g) of this section. Exceptions are noted in paragraph (h). The supervisor administering the research room or the senior staff member on duty in the research room reviews the research room attendant's determination if you request.
(b)
Equipment platens or copy boards must be the same size or larger than the records. No part of a record may overhang the platen or copy board.
(c)
No part of the equipment may come in contact with records in a manner that causes friction, abrasion, or that otherwise crushes or damages records.
(d)
We prohibit drum scanners.
(e)
We prohibit automatic feeder devices on flatbed scanners. When using a slide scanner, we must check slides after scanning to ensure that no damage occurs while the slide is inside the scanner.
(f)
Light sources must not raise the surface temperature of the record you copy. You must filter light sources that generate ultraviolet light.
(g)
All equipment surfaces must be clean and dry before you use records. You may not clean or maintain equipment, such as replacing toner cartridges, when records are present. We do not permit aerosols or ammonia-containing cleaning solutions. We permit a 50 percent water and 50 percent isopropyl alcohol solution for cleaning.
(h)
If you wish to use a scanner or other personal copier in a regional archives or Presidential library, contact the facility first for approval. Not all facilities permit the use of scanners or personal copying equipment because of space, electrical load concerns, and other reasons. Your request must state the space and power consumption requirements and the intended period of use.
(i)
In facilities that provide a self-service copier or permit the use of personal paper-to-paper copiers or scanners, you must show documents you wish to copy to the research room attendant for approval.
(j)
If you have any question about what is permissible at any given facility, consult with the facility before your visit. Contact information for our facilities is found in part 1253 of this chapter and at the NARA Web site, http://www.archives.gov.
Notes, amendments, and revision history

Authority

Authority: 44 U.S.C. 2101-2118.

Source

Source: 69 FR 39314, June 30, 2004, unless otherwise noted.

§1254.82. What limitations apply to my use of self-service card-operated copiers?

36 C.F.R. § 1254.82

(a)
There is a 5-minute time limit on copiers in research rooms when others are waiting to use the copier. If you use a microfilm reader-printer, we may limit you to three copies when others are waiting to use the machine. If you wish to copy large quantities of documents, you should see a staff member in the research room to reserve a copier for an extended time period.
(b)
If we must cancel an appointment due to copier failure, we make every effort to schedule a new mutually agreed-upon time. However, we do not displace researchers whose appointments are not affected by the copier failure.
Notes, amendments, and revision history

Authority

Authority: 44 U.S.C. 2101-2118.

Source

Source: 69 FR 39314, June 30, 2004, unless otherwise noted.

§1254.84. How may I use a debit card for copiers in the Washington, DC, area?

36 C.F.R. § 1254.84

Your research identification card can be used as a debit card if you arrange with the Cashier's Office to set up an account using cash, check, money order, debit card, or credit card. Your researcher identification card number as encoded on the card forms the basis of your account in the debit system. You may also purchase generic debit cards of values up to $20 each from the Cashier's Office using any of the above payment methods. When the Cashier's Office is closed or at any other time during the hours research rooms are open as cited in part 1253 of this chapter, you may use cash or credit card to purchase a debit card from the vending machines located in the research rooms. Inserting the debit card into a card reader connected to the copier enables you to make copies for the appropriate fee, which are found in § 1258.12 of this chapter. You can add value to your card using the vending machine in the research room or at the Cashier's Office. We do not make refunds.
Notes, amendments, and revision history

Amendments

[75 FR 10415, Mar. 8, 2010]

Authority

Authority: 44 U.S.C. 2101-2118.

Source

Source: 69 FR 39314, June 30, 2004, unless otherwise noted.

Amendments

[75 FR 10415, Mar. 8, 2010]