§1222.24. How do agencies establish recordkeeping requirements?
36 C.F.R. § 1222.24
Agencies must ensure that procedures, directives and other issuances; systems planning and development documentation; and other relevant records include recordkeeping requirements for records in all media, including those records created or received on electronic mail systems. Recordkeeping requirements must:
Identify and prescribe specific categories of records to be systematically created or received and maintained by agency personnel in the course of their official duties;
Specify the use of materials and recording techniques that ensure the preservation of records as long as they are needed by the Government;
Specify the manner in which these materials must be maintained wherever held;
Propose how long records must be maintained for agency business through the scheduling process in part 1225 of this subchapter;
Distinguish records from nonrecord materials and comply with the provisions in Subchapter B concerning records scheduling and disposition;
Include procedures to ensure that departing officials and employees do not remove Federal records from agency custody and remove nonrecord materials only in accordance with § 1222.18;
Define the special recordkeeping responsibilities of program managers, information technology staff, systems administrators, and the general recordkeeping responsibilities of all agency employees.
Agencies must provide the training described in § 1220.34(f) of this subchapter and inform all employees that they are responsible and accountable for keeping accurate and complete records of their activities.
Notes, amendments, and revision history
Authority
Authority: 44 U.S.C. 2904, 3101, 3102, and 3301.
Source
Source: 74 FR 51014, Oct. 2, 2009, unless otherwise noted.