Sec. 103
Requirements for workplace violence prevention standard
Each standard described in section 101 shall include, at a minimum, the following requirements:
(1)
Workplace violence prevention plan— Not later than 6 months after the date of promulgation of the interim final standard under section 101(a), a covered employer shall develop, implement, and maintain an effective written workplace violence prevention plan for covered employees at each covered facility and for covered employees performing a covered service on behalf of such employer, which meets the following:
(A)
Plan development— Each Plan shall—
(i)
changed
be developed and implemented with the meaningful participation of direct care employees and, where applicable, employee representatives employees, other employees, and collective bargaining employee representatives, for all aspects of the Plan;
(ii)
be tailored and specific to conditions and hazards for the covered facility or the covered service, including patient-specific risk factors and risk factors specific to each work area or unit; and
(iii)
be suitable for the size, complexity, and type of operations at the covered facility or for the covered service, and remain in effect at all times.
(B)
Plan content— Each Plan shall include procedures and methods for the following:
(i)
Identification of the individual responsible for implementation of the Plan.
(ii)
With respect to each work area and unit at the covered facility or while covered employees are performing the covered service, risk assessment and identification of workplace violence risks and hazards to employees exposed to such risks and hazards (including environmental risk factors and patient-specific risk factors), which shall be—
(I)
informed by past violent incidents specific to such covered facility or such covered service; and
(II)
conducted with, at a minimum—
(aa)
direct care employees;
(bb)
where applicable, the representatives of such employees; and
(iii)
changed
Hazard prevention, engineering controls, or work practice controls to correct, correct hazards, in a timely manner, hazards that the employer creates or controls applying industrial hygiene principles of the hierarchy of controls, which—
(I)
may include security and alarm systems, adequate exit routes, monitoring systems, barrier protection, established areas for patients and clients, lighting, entry procedures, staffing and working in teams, and systems to identify and flag clients with a history of violence; and
(II)
changed
shall ensure that employers correct, in a timely manner, hazards identified in the any violent incident investigation described in paragraph (2) and any annual report described in paragraph (5) that the employer creates or controls.(5).
(iv)
Reporting, incident response, and post-incident investigation procedures, including procedures—
(I)
for employees to report workplace violence risks, hazards, and incidents;
(II)
for employers to respond to reports of workplace violence;
(III)
for employers to perform a post-incident investigation and debriefing of all reports of workplace violence with the participation of employees and their representatives; and
(IV)
to provide medical care or first aid to affected employees.
(v)
Procedures for emergency response, including procedures for threats of mass casualties and procedures for incidents involving a firearm or a dangerous weapon.
(vi)
changed
Procedures for communicating with and training of the covered employees on workplace violence hazards, threats, and work practice controls, the employer’s plan, and procedures for confronting, responding to, and reporting workplace violence threats, incidents, and concerns, and employee rights.
(vii)
changed
Procedures for coordination of risk assessment efforts, Plan development, and implementation of the Plan with other employers who have employees who work at the covered facility or who are performing the covered service.for—
(I)
added
ensuring the coordination of risk assessment efforts, Plan development, and implementation of the Plan with other employers who have employees who work at the covered facility or who are performing the covered service; and
(II)
added
determining which covered employer or covered employers shall be responsible for implementing and complying with the provisions of the standard applicable to the working conditions over which such employers have control.
(viii)
Procedures for conducting the annual evaluation under paragraph (6).
(C)
Availability of Plan— Each Plan shall be made available at all times to the covered employees who are covered under such Plan.
(2)
Violent incident investigation—
(A)
In general— As soon as practicable after a workplace violence incident, risk, or hazard of which a covered employer has knowledge, the employer shall conduct an investigation of such incident, risk, or hazard under which the employer shall—
(i)
review the circumstances of the incident, risk, or hazard, and whether any controls or measures implemented pursuant to the Plan of the employer were effective; and
(ii)
changed
solicit input from involved employees, their representatives, and supervisors, supervisors about the cause of the incident, risk, or hazard, and whether further corrective measures (including system-level factors) could have prevented the incident, risk, or hazard.
(B)
Documentation— A covered employer shall document the findings, recommendations, and corrective measures taken for each investigation conducted under this paragraph.
(3)
Training and education— With respect to the covered employees covered under a Plan of a covered employer, the employer shall provide training and education to such employees who may be exposed to workplace violence hazards and risks, which meet the following requirements:
(A)
changed
Annual training and education includes shall include information on the Plan, including identified workplace violence hazards, work practice control measures, reporting procedures, record keeping requirements, response procedures, and employee rights.
(B)
changed
Additional hazard recognition training shall be provided for supervisors and managers to ensure they can recognize high-risk situations and do not assign employees to situations that predictably compromise their safety.they—
(i)
added
can recognize high-risk situations; and
(ii)
added
do not assign employees to situations that predictably compromise the safety of such employees.
(C)
changed
Additional training shall be provided for each such covered employee whose job circumstances has have changed, within a reasonable timeframe after such change.
(D)
changed
New employee Applicable training shall be provided under this paragraph for each new covered employee prior to the employee’s job assignment.
(E)
changed
All training provides shall provide such employees opportunities to ask questions, give feedback on such training, and request additional instruction, clarification, or other followup.
(F)
changed
All training is shall be provided in-person and by an individual with knowledge of workplace violence prevention and of the Plan.Plan, except that any annual training described in subparagraph (A) provided to an employee after the first year such training is provided to such employee may be conducted by live video if in-person training is impracticable.
(G)
changed
All training is shall be appropriate in content and vocabulary to the language, educational level, and literacy of such covered employees.
(4)
Recordkeeping and access to plan records—
(A)
In general— Each covered employer shall—
(i)
changed
maintain at all times—for not less than 5 years—
(I)
records related to each Plan of the employer, including workplace violence risk and hazard assessments, and identification, evaluation, correction, and training procedures;
(II)
a violent incident log described in subparagraph (B) for recording all workplace violence incidents; and
(III)
records of all incident investigations as required under paragraph (2)(B); and
(I)
added
make such records and logs available, upon request, to covered employees and their representatives for examination and copying in accordance with section 1910.1020 of title 29, Code of Federal Regulations (as such section is in effect on the date of enactment of this Act), and in a manner consistent with HIPAA privacy regulations (defined in section 1180(b)(3) of the Social Security Act (42 U.S.C. 1320d–9(b)(3))) and part 2 of title 42, Code of Federal Regulations (as such part is in effect on the date of enactment of this Act); and
(II)
added
ensure that any such records and logs that may be copied, transmitted electronically, or otherwise removed from the employer’s control for purposes of this clause omit any element of personal identifying information sufficient to allow identification of any patient, resident, client, or other individual alleged to have committed a violent incident (including the individual’s name, address, electronic mail address, telephone number, or social security number, or other information that, alone or in combination with other publicly available information, reveals such individual’s identity).
(ii)
removed
make such records and logs available, upon request, to covered employees and their representatives for examination and copying in accordance with section 1910.1020 of title 29, Code of Federal Regulations, and in a manner consistent with HIPAA privacy regulations (defined in section 1180(b)(3) of the Social Security Act (42 U.S.C. 1320d–9(b)(3))) and part 2 of title 42, Code of Federal Regulations, and ensure that any such records and logs removed from the employer’s control for purposes of this clause omit any element of personal identifying information sufficient to allow identification of any patient, resident or client alleged to have committed a violent incident (including the person’s name, address, electronic mail address, telephone number, or social security number, or other information that, alone or in combination with other publicly available information, reveals such person’s identity).
(B)
Violent incident log description— Each violent incident log shall—
(i)
be maintained by a covered employer for each covered facility controlled by the employer and for each covered service being performed by a covered employee on behalf of such employer;
(ii)
be based on a template developed by the Secretary not later than 1 year after the date of enactment of this Act;
(iii)
include, at a minimum, a description of—
(I)
the violent incident (including environmental risk factors present at the time of the incident);
(II)
changed
the date, time, and location of the incident, and the names and job titles of involved employees;
(III)
the nature and extent of injuries to covered employees;
(IV)
a classification of the perpetrator who committed the violence, including whether the perpetrator was—
(aa)
changed
a patient, client, resident, or customer of a covered employer;
(bb)
changed
a family or friend of a patient, client, resident, or customer of a covered employer;
(cc)
changed
a stranger with criminal intent;stranger;
(dd)
a coworker, supervisor, or manager of a covered employee;
(ee)
a partner, spouse, parent, or relative of a covered employee; or
(ff)
any other appropriate classification;
(V)
the type of violent incident (such as type 1 violence, type 2 violence, type 3 violence, or type 4 violence); and
(VI)
how the incident was abated;
(iv)
not later than 7 days after the employer learns of such incident, contain a record of each violent incident, which is updated to ensure completeness of such record;
(v)
be maintained for not less than 5 years; and
(vi)
changed
in the case of a violent incident involving a privacy concern case, protect the identity of employees in a manner consistent with section 1904.29(b) of title 29, Code of Federal Regulations.Regulations (as such section is in effect on the date of enactment of this Act).
(i)
Covered employers— Each covered employer shall prepare an annual summary of each violent incident log for the preceding calendar year that shall—
(I)
with respect to each covered facility, and each covered service, for which such a log has been maintained, include the total number of violent incidents, the number of recordable injuries related to such incidents, and the total number of hours worked by the covered employees for such preceding year;
(II)
be completed on a form provided by the Secretary;
(III)
changed
be posted for three months beginning February 1 of each year in a manner consistent with the requirements of section 1904 of title 29, Code of Federal Regulations, Regulations (as such section is in effect on the date of enactment of this Act), relating to the posting of summaries of injury and illness logs;
(IV)
be located in a conspicuous place or places where notices to employees are customarily posted; and
(V)
not be altered, defaced, or covered by other material.
(ii)
Secretary— Not later than 1 year after the promulgation of the interim final standard under section 101(a), the Secretary shall make available a platform for the electronic submission of annual summaries required under this paragraph.
(5)
changed
Annual report— Not later than February 15 of each year, each covered employer shall report to the Secretary, the frequency, quantity, and severity of workplace violence, and any incident response and post-incident investigation (including abatement measures measures) for the incidents) incidents set forth in the annual summary of the violent incident log described in paragraph (4)(C).
(6)
Annual evaluation— Each covered employer shall conduct an annual written evaluation, conducted with the full, active participation of covered employees and employee representatives, of—
(A)
the implementation and effectiveness of the Plan, including a review of the violent incident log; and
(B)
compliance with training required by each standard described in section 101, and specified in the Plan.
(A)
Policy— Each covered employer shall adopt a policy prohibiting any person (including an agent of the employer) from discriminating or retaliating against any employee for reporting, or seeking assistance or intervention from, a workplace violence incident, threat, or concern to the employer, law enforcement, local emergency services, or a government agency, or participating in an incident investigation.
(B)
changed
Prohibition— No covered employer shall discriminate or retaliate against any employee for reporting, or seeking assistance or intervention from, a workplace violence incident, threat, or concern to the employer, law enforcement, local emergency services, or a government agency, or for exercising any other rights under this paragraph.for—
(i)
added
reporting a workplace violence incident, threat, or concern to, or seeking assistance or intervention with respect to such incident, threat, or concern from, the employer, law enforcement, local emergency services, or a local, State, or Federal government agency; or
(ii)
added
exercising any other rights under this paragraph.
(C)
Enforcement— This paragraph shall be enforced in the same manner and to the same extent as any standard promulgated under section 6(b) of the Occupational Safety and Health Act (29 U.S.C. 655(b)).
Sec. 105
Other definitions
In this title:
(A)
In general— The term workplace violence means any act of violence or threat of violence, without regard to intent, that occurs at a covered facility or while a covered employee performs a covered service.
(B)
changed
Exclusions— The term workplace violence does not include lawful acts of self-defense or lawful acts of defense of others.
(C)
Inclusions— The term workplace violence includes—
(i)
the threat or use of physical force against a covered employee that results in or has a high likelihood of resulting in injury, psychological trauma, or stress, without regard to whether the covered employee sustains an injury, psychological trauma, or stress; and
(ii)
an incident involving the threat or use of a firearm or a dangerous weapon, including the use of common objects as weapons, without regard to whether the employee sustains an injury, psychological trauma, or stress.
(2)
Type 1 violence— The term type 1 violence—
(A)
means workplace violence directed at a covered employee at a covered facility or while performing a covered service by an individual who has no legitimate business at the covered facility or with respect to such covered service; and
(B)
includes violent acts by any individual who enters the covered facility or worksite where a covered service is being performed with the intent to commit a crime.
(3)
Type 2 violence— The term type 2 violence means workplace violence directed at a covered employee by customers, clients, patients, students, inmates, or any individual for whom a covered facility provides services or for whom the employee performs covered services.
(4)
Type 3 violence— The term type 3 violence means workplace violence directed at a covered employee by a present or former employee, supervisor, or manager.
(5)
changed
Type 4 violence— The term type 4 violence means workplace violence directed at a covered employee by an individual who is not an employee, but has or is known to have had a personal relationship with such employee.employee, or with a customer, client, patient, student, inmate, or any individual for whom a covered facility provides services or for whom the employee performs covered services.
(6)
changed
Threat of Violence— The term threat of violence means a statement or conduct that causes a person to fear for his or her safety because there is a reasonable possibility the person might be physically injured, and that serves no legitimate purpose.that—
(A)
added
causes an individual to fear for such individual’s safety because there is a reasonable possibility the individual might be physically injured; and
(B)
added
serves no legitimate purpose.
(7)
Alarm— The term alarm means a mechanical, electrical, or electronic device that does not rely upon an employee’s vocalization in order to alert others.
(8)
changed
Dangerous weapon— The term dangerous weapon means an instrument capable of inflicting death or serious bodily injury, regardless of without regard to whether such instrument was designed for that purpose.
(9)
Engineering controls—
(A)
In general— The term engineering controls means an aspect of the built space or a device that removes a hazard from the workplace or creates a barrier between a covered employee and the hazard.
(B)
Inclusions— For purposes of reducing workplace violence hazards, the term engineering controls includes electronic access controls to employee occupied areas, weapon detectors (installed or handheld), enclosed workstations with shatter-resistant glass, deep service counters, separate rooms or areas for high-risk patients, locks on doors, removing access to or securing items that could be used as weapons, furniture affixed to the floor, opaque glass in patient rooms (which protects privacy, but allows the health care provider to see where the patient is before entering the room), closed-circuit television monitoring and video recording, sight-aids, and personal alarm devices.
(10)
Environmental risk factors—
(A)
In general— The term environmental risk factors means factors in the covered facility or area in which a covered service is performed that may contribute to the likelihood or severity of a workplace violence incident.
(B)
changed
Clarification— Environmental risk factors may be associated with the specific task being performed or the work area, such as working in an isolated area, poor illumination or blocked visibility, and lack of physical barriers between employees individuals and persons at risk of committing workplace violence.
(11)
Patient-specific risk factors— The term patient-specific risk factors means factors specific to a patient that may increase the likelihood or severity of a workplace violence incident, including—
(A)
changed
a patient’s psychiatric condition, treatment and medication status, and history of violence, violence and use of drugs or alcohol; and
(B)
changed
any conditions or disease processes of the patient that may cause the patient to experience confusion or disorientation, to be non-responsive to instruction, or to behave unpredictably.unpredictably, or engage in disruptive, threatening, or violent behavior.
(12)
Secretary— The term Secretary means the Secretary of Labor.
(13)
Work practice controls—
(A)
In general— The term work practice controls means procedures and rules that are used to effectively reduce workplace violence hazards.
(B)
changed
Inclusions— The term work practice controls includes assigning and placing sufficient numbers of staff to reduce patient-specific Type 2 workplace violence hazards, provision of dedicated and available safety personnel such as security guards, employee training on workplace violence prevention method and techniques to de-escalate and minimize violent behavior, and employee training on procedures for response in the event of a workplace violence incident and for post-incident response.includes—
(i)
added
assigning and placing sufficient numbers of staff to reduce patient-specific Type 2 workplace violence hazards;
(ii)
added
provision of dedicated and available safety personnel such as security guards;
(iii)
added
employee training on workplace violence prevention methods and techniques to de-escalate and minimize violent behavior; and
(iv)
added
employee training on procedures for response in the event of a workplace violence incident and for post-incident response.