Section 1 Short title
This Act may be cited as the “Maintain Access to Vital Social Security Services Act of 2018”.
Maintain Access to Vital Social Security Services Act of 2018
A BILL
To amend title VII of the Social Security Act to establish a procedure to close or reduce access to field offices, and for other purposes.
Sec. 2 Field offices
In general— Title VII of the Social Security Act (42 U.S.C. 701 et seq.) is amended by adding at the end the following:
“714. Field offices
“(a) In general—The Commissioner shall operate a sufficient number of field offices and employ an adequate number of personnel at each field office to—
“(1) provide wide-ranging, convenient, and accessible services to the public;
“(2) meet current and projected workloads, taking into account any anticipated demographic shifts in the geographic area served by each field office; and
“(3) minimize wait-times at each field office.
“(b) Procedure To close or reduce access to a field office
“(1) In general
“(A) Requirement to follow procedure—The Commissioner may not take any action described in subparagraph (B) with respect to a field office except in accordance with this subsection.
“(B) Covered actions—The actions described in this subparagraph with respect to a field office are the following:
“(i) Closing the field office for a period of more than 60 days.
“(ii) Ending, or electing not to renew, a lease for any field office.
“(iii) Consolidating the field office with one or more other field offices.
“(iv) Reassigning personnel of the field office to one or more other field offices.
“(v) Any other action that would result in the field office reducing face-to-face services to the public.
“(2) Notification of anticipated action
“(A) In general—Not later than 90 days before the date on which the Commissioner intends any action described in paragraph (1)(B) with respect to a field office to take effect, the Commissioner shall promulgate a public notification of such action that includes the following information:
“(i) An identification of the field office.
“(ii) The date on which such action is intended to take effect.
“(iii) The reasons for taking such action, including, if applicable, the reasons for rejecting any available alternative actions such as relocation of the field office.
“(iv) The date, time, and location of the public hearings to be held pursuant to paragraph (3).
“(v) Any alternative means of receiving assistance related to social security which may be used by individuals served by the field office.
“(vi) Contact information, including by phone and Internet, by which individuals may inquire for more information related to such action.
“(B) Congressional notification—As soon as practicable and not later than 90 days before the date on which the Commissioner intends any action described in paragraph (1)(B) with respect to a field office to take effect, the Commissioner shall provide written notification to each member of Congress and Senator whose constituents are served by such field office.
“(3) Opportunity for public comment
“(A) Public hearing—Not earlier than 30 days and not later than 60 days after a notification is published under paragraph (2) with respect to any action described in paragraph (1)(B) with respect to a field office, the Commissioner shall hold not fewer than two public hearings in the geographic area served by the field office, at which the Commissioner shall—
“(i) present the reasons for taking such action, including the criteria used to select the field office for such action and, if applicable, the reasons for rejecting any available alternative actions such as relocation of the field office;
“(ii) address whether impacts on vulnerable populations, such as the elderly population, the disabled population, and those with language proficiency or mobility challenges, were considered; and
“(iii) provide an opportunity for public comment, including an opportunity to recommend alternatives to such action.
“(B) Submission of written comments—The Commissioner shall accept written comments from the public relating to such action during the period described in subparagraph (A), which shall be posted on the website of the Social Security Administration.
“(4) Public report on hearing—Not later than 15 days before the date on which any action described in paragraph (1)(B) with respect to a field office takes effect, the Commissioner shall prominently publish on the website of the Social Security Administration a written report that describes the action the Commissioner intends to take with respect to the field office after giving full consideration to any public comments received during the period described in paragraph (3)(A). Such report shall include a response by the Commissioner, to the extent the Commissioner determines to be practicable, to each unique written comment received during such period. Not later than 3 days after such report has been published, the Commissioner shall notify each person who submitted written comments under paragraph (3)(B). The Commissioner shall submit a copy of such report to the Committees on Appropriations of the House of Representatives and the Senate, the Committee on Ways and Means of the House of Representatives, and the Committee on Finance of the Senate.
“(5) Approval by Inspector General of the Social Security Administration—No action described in paragraph (1)(B) may go into effect until the Inspector General of the Social Security Administration has determined that the Commissioner substantially and procedurally complied with all applicable laws, regulations, and guidelines with respect to such action.”
Moratorium— The Commissioner may not take any action described in section 714(b)(1)(B) of the Social Security Act (42 U.S.C. 914(b)(1)(B)) with respect to a field office until the date that is 180 days after the date on which the Inspector General of the Social Security Administration determines that the amendments made by subsection (a) have been fully implemented by the Social Security Administration, except that in the case of such an action related to health and safety, such action may take effect for a period not to exceed 30 days unless the Commissioner provides public notice explaining the need to extend such period.
Sec. 3 Annual budget
In general— Section 704(b)(1)(B) of the Social Security Act (42 U.S.C. 904(b)(1)(B)) is amended by striking “subparagraph (A)” and all that follows through the end and inserting the following:
“(i) an itemization of the amount of funds required by the Social Security Administration for the fiscal year covered by the budget to support efforts to combat fraud committed by applicants and beneficiaries; and
“(ii) a list of any field offices with respect to which the Social Security Administration intends to take any action described in section 714(b)(1)(B) during the fiscal year covered by the budget.”
Display on website— Section 704(b)(1) of the Social Security Act (42 U.S.C. 904(b)(1)) is amended by adding at the end the following:
“(C) Not later than 7 days after the submission of an annual budget prepared pursuant to subparagraph (A), the Commissioner shall make available on the website of the Social Security Administration the information described in clause (ii) of subparagraph (B).”
Sec. 4 Recommendations of Social Security Advisory Board
Section 703(b)(4) of title VII of the Social Security Act (42 U.S.C. 903(b)(4)) is amended by striking “public” and inserting “public, taking into account the impact of closing field offices on the quality of service to individuals with disabilities or language barriers or other vulnerable populations”.
Sec. 5 Report to Congress
Not later than 180 days after the date of the enactment of this Act, the Commissioner shall submit to the Committee on Ways and Means of the House of Representatives and the Committee on Finance of the Senate a report that—
includes a list of all field offices closed during the 5-year period ending on the date of enactment of this Act, the reason for each such closure, and any impacts of each such closure on wait-times and staffing at nearby affected field offices; and
describes a plan—
to ensure that field offices are receiving sufficient resources to maintain at least the level of constituent services provided in the previous fiscal year; and
to adequately address the increasing number of individuals projected to use field offices during the 10-year period beginning on the date of enactment of this Act.