H.R. 1233 — what changed
Presidential and Federal Records Act Amendments of 2014
From Reported in Senate to Enrolled Bill. 4 sections amended between Reported in Senate and Enrolled Bill.
Sec. 2 Presidential records
Procedures for consideration of claims of constitutionally based privilege against disclosure—
Amendment— Chapter 22 of title 44, United States Code, is amended by adding at the end the following:
“2208. Claims of constitutionally based privilege against disclosure
“(a)
“(1) When the Archivist determines under this chapter to make available to the public any Presidential record that has not previously been made available to the public, the Archivist shall—
“(A) promptly provide notice of such determination to—
“(i) the former President during whose term of office the record was created; and
“(ii) the incumbent President; and
“(B) make the notice available to the public.
“(2) The notice under paragraph (1)—
“(A) shall be in writing; and
“(B) shall include such information as may be prescribed in regulations issued by the Archivist.
“(3)
“(A) Upon the expiration of the 60-day period (excepting Saturdays, Sundays, and legal public holidays) beginning on the date the Archivist provides notice under paragraph (1)(A), the Archivist shall make available to the public the Presidential record covered by the notice, except any record (or reasonably segregable part of a record) with respect to which the Archivist receives from a former President or the incumbent President notification of a claim of constitutionally based privilege against disclosure under subsection (b).
“(B) A former President or the incumbent President may extend the period under subparagraph (A) once for not more than 30 additional days (excepting Saturdays, Sundays, and legal public holidays) by filing with the Archivist a statement that such an extension is necessary to allow an adequate review of the record.
“(C) Notwithstanding subparagraphs (A) and (B), if the 60-day period under subparagraph (A), or any extension of that period under subparagraph (B), would otherwise expire during the 6-month period after the incumbent President first takes office, then that 60-day period or extension, respectively, shall expire at the end of that 6-month period.
“(b)
“(1) For purposes of this section, the decision to assert any claim of constitutionally based privilege against disclosure of a Presidential record (or reasonably segregable part of a record) must be made personally by a former President or the incumbent President, as applicable.
“(2) A former President or the incumbent President shall notify the Archivist, the Committee on Oversight and Government Reform of the House of Representatives, and the Committee on Homeland Security and Governmental Affairs of the Senate of a privilege claim under paragraph (1) on the same day that the claim is asserted under such paragraph.
“(c)
“(1) If a claim of constitutionally based privilege against disclosure of a Presidential record (or reasonably segregable part of a record) is asserted under subsection (b) by a former President, the Archivist shall consult with the incumbent President, as soon as practicable during the period specified in paragraph (2)(A), to determine whether the incumbent President will uphold the claim asserted by the former President.
“(2)
changed
“(A) Not later than the end of the 30-day period beginning on the date ofon on which the Archivist receives notification from a former President of the assertion of a claim of constitutionally based privilege against disclosure, the Archivist shall provide notice to the former President and the public of the decision of the incumbent President under paragraph (1) regarding the claim.
“(B) If the incumbent President upholds the claim of privilege asserted by the former President, the Archivist shall not make the Presidential record (or reasonably segregable part of a record) subject to the claim publicly available unless—
“(i) the incumbent President withdraws the decision upholding the claim of privilege asserted by the former President; or
“(ii) the Archivist is otherwise directed by a final court order that is not subject to appeal.
“(C) If the incumbent President determines not to uphold the claim of privilege asserted by the former President, or fails to make the determination under paragraph (1) before the end of the period specified in subparagraph (A), the Archivist shall release the Presidential record subject to the claim at the end of the 90-day period beginning on the date on which the Archivist received notification of the claim, unless otherwise directed by a court order in an action initiated by the former President under section 2204(e) of this title or by a court order in another action in any Federal court.
“(d) The Archivist shall not make publicly available a Presidential record (or reasonably segregable part of a record) that is subject to a privilege claim asserted by the incumbent President unless—
“(1) the incumbent President withdraws the privilege claim; or
“(2) the Archivist is otherwise directed by a final court order that is not subject to appeal.
“(e) The Archivist shall adjust any otherwise applicable time period under this section as necessary to comply with the return date of any congressional subpoena, judicial subpoena, or judicial process.”
Conforming amendments—
Section 2204(d) of title 44, United States Code, is amended by inserting “, except section 2208,” after “chapter”.
Section 2205 of title 44, United States Code, is amended—
in the matter preceding paragraph (1), by striking “section 2204” and inserting “sections 2204 and 2208 of this title”; and
in paragraph (2)(A), by striking “subpena” and inserting “subpoena”.
Section 2207 of title 44, United States Code, is amended in the second sentence by inserting “, except section 2208,” after “chapter”.
Clerical amendment— The table of sections at the beginning of chapter 22 of title 44, United States Code, is amended by adding at the end the following:
Rule of construction— Nothing in the amendment made by paragraph (2)(C) shall be construed to—
affect the requirement of section 2207 of title 44, United States Code, that Vice Presidential records shall be subject to chapter 22 of that title in the same manner as Presidential records; or
affect any claim of constitutionally based privilege by a President or former President with respect to a Vice Presidential record.
Definitions— Section 2201 of title 44, United States Code, is amended—
in paragraph (1)—
by striking “memorandums” and inserting “memoranda”;
by striking “audio, audiovisual” and inserting “audio and visual records”; and
by inserting “, whether in analog, digital, or any other form” after “mechanical recordations”; and
in paragraph (2), by striking “advise and assist” and inserting “advise or assist”.
Management and custody of Presidential records— Section 2203 of title 44, United States Code, is amended—
in subsection (a), by striking “maintained” and inserting “preserved and maintained”;
in subsection (b), by striking “advise and assist” and inserting “advise or assist”;
by redesignating subsection (f) as subsection (g);
by inserting after subsection (e) the following new subsection:
“(f) During a President’s term of office, the Archivist may maintain and preserve Presidential records on behalf of the President, including records in digital or electronic form. The President shall remain exclusively responsible for custody, control, and access to such Presidential records. The Archivist may not disclose any such records, except under direction of the President, until the conclusion of a President’s term of office, if a President serves consecutive terms upon the conclusion of the last term, or such other period provided for under section 2204 of this title.”
in subsection (g)(1), as so redesignated, by striking “Act” and inserting “chapter”.
Restrictions on access to presidential records— Section 2204 of title 44, United States Code, is amended by adding at the end the following new subsection:
“(f) The Archivist shall not make available any original Presidential records to any individual claiming access to any Presidential record as a designated representative under section 2205(3) of this title if that individual has been convicted of a crime relating to the review, retention, removal, or destruction of records of the Archives.”
changed
Disclosure requirement for official business conducted using non-official non-Official electronic messaging account—
Amendment— Chapter 22 of title 44, United States Code, as amended by subsection (a)(1), is further amended by adding at the end the following new section:
“2209. Disclosure requirement for official business conducted using non-official electronic messaging accounts
removed
“(a) In general—An officer or employee of an executive agency may not create or send a Presidential record using a non-official electronic messaging account unless such officer or employee—
removed
“(1) copies an official electronic messaging account of the officer or employee in the original creation or transmission of the Presidential record; or
removed
“(2) forwards a complete copy of the Presidential record to an official electronic messaging account of the officer or employee within five days after the original creation or transmission of the Presidential record.
“(a) In general—The President, the Vice President, or a covered employee may not create or send a Presidential or Vice Presidential record using a non-official electronic message account unless the President, Vice President, or covered employee—
“(1) copies an official electronic messaging account of the President, Vice President, or covered employee in the original creation or transmission of the Presidential record or Vice Presidential record; or
“(2) forwards a complete copy of the Presidential or Vice Presidential record to an official electronic messaging account of the President, Vice President, or covered employee not later than 20 days after the original creation or transmission of the Presidential or Vice Presidential record.
“(b) Adverse actions—The intentional violation of subsection (a) by a covered employee (including any rules, regulations, or other implementing guidelines), as determined by the appropriate supervisor, shall be a basis for disciplinary action in accordance with subchapter I, II, or V of chapter 75 of title 5, as the case may be.
“(c) Definitions—In this section:
“(1) Covered employee—The term covered employee means—
“(A) the immediate staff of the President;
“(B) the immediate staff of the Vice President;
“(C) a unit or individual of the Executive Office of the President whose function is to advise and assist the President; and
“(D) a unit or individual of the Office of the Vice President whose function is to advise and assist the Vice President.
added “(2) Electronic messages—The term “electronic messages” means electronic mail and other electronic messaging systems that are used for purposes of communicating between individuals.
added “(3) Electronic messaging account—The term “electronic messaging account” means any account that sends electronic messages.”
removed
“(1)(2) Electronic messages—The term “electronic messages” means electronic mail and other electronic messaging systems that are used for purposes of communicating between individuals.
removed
“(2)(3) Electronic messaging account—The term “electronic messaging account” means any account that sends electronic messages.
removed
“(3) Executive agency—The term “executive agency” has the meaning given that term in section 105 of title 5.”
Clerical amendment— The table of sections at the beginning of chapter 22 of title 44, United States Code, as amended by subsection (a)(3), is further amended by adding at the end the following new item:
Sec. 8 Pronoun amendments
Title 44, United States Code, is amended—
in section 2116(c), by striking “his” and inserting “the Archivist’s”;
in section 2201(2), by striking “his” and inserting “the President’s”, each place it appears;
in section 2203—
in subsection (a), by striking “his” and inserting “the President’s”;
in subsection (b), by striking “his” and inserting “the President’s”;
in subsection (c)—
in the matter preceding paragraph (1)—
by striking “his” and inserting “the President’s”; and
by striking “those of his Presidential records” and inserting “those Presidential records of such President”; and
in paragraph (2), by striking “he” and inserting “the Archivist”;
in subsection (d), by striking “he” and inserting “the Archivist”;
in subsection (e), by striking “he” and inserting “the Archivist”; and
in subsection (g), as so redesignated, by striking “he” and inserting “the Archivist”;
in section 2204—
in subsection (a)—
in the matter preceding paragraph (1), by striking “his” and inserting “a President’s”; and
in paragraph (5), by striking “his” and inserting “the President’s”; and
in subsection (b)—
in paragraph (1)(B), by striking “his” and inserting “the President’s”; and
in paragraph (3)—
changed
by striking “his”the “his” the first place it appears and inserting “the Archivist’s”; and
by striking “his designee” and inserting “the Archivist’s designee”;
in section 2205—
in paragraph (2)(B), by striking “his” and inserting “the incumbent President’s”; and
in paragraph (3), by striking “his” and inserting “the former President’s”;
in section 2901(11), by striking “his” and inserting “the Archivist’s”;
in section 2904(c)(6), by striking “his” and inserting “the Archivist’s”;
in section 2905(a)—
by striking “He” and inserting “The Archivist”; and
by striking “his” and inserting “the Archivist’s”;
in section 3103, by striking “he” and inserting “the head of such agency”;
in section 3104—
by striking “his” the first place it appears and inserting “such official’s”; and
by striking “him or his” and inserting “such official or such official’s”;
in section 3105, by striking “he” and inserting “the head of such agency”;
in section 3302(1), by striking “him” and inserting “the Archivist”; and
in section 3303a—
in subsection (a)—
by striking “him” and inserting “the Archivist”, each place it appears; and
by striking “he” and inserting “the Archivist”;
in subsection (c), by striking “he” and inserting “the Archivist”;
in subsection (e), by striking “his” and inserting “the Archivist’s”; and
in subsection (f), by striking “he” and inserting “the Archivist”.
Sec. 9 Records management by the Archivist
Objectives of records management— Section 2902 of title 44, United States Code, is amended—
in paragraph (4), by striking “creation and of records maintenance and use” and inserting “creation, maintenance, transfer, and use”;
in paragraph (6), by inserting after “Federal paperwork” the following: “and the transfer of records from Federal agencies to the National Archives of the United States in digital or electronic form to the greatest extent possible”; and
in paragraph (7), by striking “the Administrator or”.
Records centers and centralized microfilming services—
Amendment— Section 2907 of title 44, United States Code, is amended—
in the section heading by inserting “or digitization” after “microfilming”; and
by inserting “or digitization” after “microfilming”.
Conforming amendment— The table of sections at the beginning of chapter 29 of title 44, United States Code, is amended in the item relating to section 2907 by inserting “or digitization” after “microfilming”.
General responsibilities for records management— Section 2904 of title 44, United States Code, is amended—
in subsection (b), by striking “The Administrator” and inserting “The Archivist”;
in subsection (c)—
in the matter preceding paragraph (1)—
by striking “their” and inserting “the”;
by striking “subsection (a) or (b), respectively” and inserting “subsections (a) and (b)”;
by striking “and the Administrator”; and
by striking “each”; and
in paragraph (8), by striking “or the Administrator (as the case may be)”; and
subsection (d) is amended to read as follows:
“(d) The Archivist shall promulgate regulations requiring all Federal agencies to transfer all digital or electronic records to the National Archives of the United States in digital or electronic form to the greatest extent possible.”
Inspection of agency records— Section 2906 of title 44, United States Code, is amended—
in subsection (a)—
in paragraph (1)—
by striking “their respective” and inserting “the”;
by striking “the Administrator of General Services and”;
by striking “designee of either” and inserting “the Archivist’s designee”;
by striking “solely”; and
by inserting after “for the improvement of records management practices and programs” the following: “and for determining whether the records of Federal agencies have sufficient value to warrant continued preservation or lack sufficient value to justify continued preservation”;
in paragraph (2)—
by striking “the Administrator and”; and
by striking the second sentence; and
in paragraph (3)—
in the matter preceding subparagraph (A)—
by striking “the Administrator or”; and
by striking “designee of either” and inserting “Archivist’s designee”; and
in subparagraph (A), by striking “the Administrator, the Archivist,” and inserting “the Archivist”; and
in subsection (b)—
by striking “the Administrator and”; and
by striking “designee of either” and inserting “Archivist’s designee”.
Reports; correction of violations— Section 2115 of title 44, United States Code, is amended—
in subsection (a)—
by striking “their respective” and inserting “the”;
by striking “and the Administrator”; and
by striking “each”; and
in subsection (b)—
by striking “either”;
by striking “or the Administrator”, each place it appears; and
by striking “inaugurated” and inserting “demonstrably commenced”.
added
Records management by the Archivist—
removed
Records management by the Archivist— .
renumbered
was (7)(3)
Amendment— The heading for chapter 29 of title 44, United States Code, is amended by striking “and by the Administrator of General Services”.
renumbered
was (7)(4)
Conforming amendment— The table of chapters at the beginning of title 44, United States Code, is amended in the item related to chapter 29 by striking “and by the Administrator of General Services”.
Establishment of program of management— Section 3102(2) of title 44, United States Code, is amended by striking “the Administrator of General Services and”.
Sec. 10 Disclosure requirement for official business conducted using non-official electronic messaging account
changed
Amendment— Chapter 29 of title 44, United States Code Code, is amended by adding at the end the following new section:
“2911. Disclosure requirement for official business conducted using non-official electronic messaging accounts
“(a) In general—An officer or employee of an executive agency may not create or send a record using a non-official electronic messaging account unless such officer or employee—
“(1) copies an official electronic messaging account of the officer or employee in the original creation or transmission of the record; or
changed
“(2) forwards a complete copy of the record to an official electronic messaging account of the officer or employee within five days not later than 20 days after the original creation or transmission of the record.
“(b) Adverse Actions—The intentional violation of subsection (a) (including any rules, regulations, or other implementing guidelines), as determined by the appropriate supervisor, shall be a basis for disciplinary action in accordance with subchapter I, II, or V of chapter 75 of title 5, as the case may be.
“(c) Definitions—In this section:
“(1) Electronic messages—The term “electronic messages” means electronic mail and other electronic messaging systems that are used for purposes of communicating between individuals.
“(2) Electronic messaging account—The term “electronic messaging account” means any account that sends electronic messages.
“(3) Executive agency—The term “executive agency” has the meaning given that term in section 105 of title 5.”
Clerical amendment— The table of sections at the beginning of chapter 29 of title 44, United States Code, is amended by adding at the end the following new item: