--- kind: "section" citation: "50 C.F.R. § 23.52" title: "50" number: "23.52" heading: "What are the requirements for replacing a lost, damaged, stolen, or accidentally destroyed CITES document?" url: "https://uscodex.org/cfr/50/23.52" --- # §23.52. What are the requirements for replacing a lost, damaged, stolen, or accidentally destroyed CITES document? - (a) **Purpose.** A Management Authority may issue a duplicate document, either a copy of the original or a re-issued original, when a CITES document has been lost, damaged, stolen, or accidentally destroyed. These provisions do not apply to a document that has expired or that requires amendment. To renew a U.S. CITES document, see [part 13](/cfr/50/part13.md) of this subchapter. To amend a U.S. CITES document, see [part 13](/cfr/50/part13.md) of this subchapter if the activity has not yet occurred or, if the activity has already occurred, see [§ 23.53](/cfr/50/23.53.md) of this part. - (b) **U.S. and foreign general provisions.** The following provisions apply to the issuance and acceptance of a replacement CITES document: - (1) The permittee must notify the issuing Management Authority that the document was lost, damaged, stolen, or accidentally destroyed. - (2) The issuing Management Authority must be satisfied that the CITES document was lost, damaged, stolen, or accidentally destroyed. - (3) The issuing Management Authority should immediately inform the Management Authority in the country of destination and, for commercial shipments, the Secretariat. - (4) If the replacement CITES document is a copy, it must indicate that it is a “replacement” and a “true copy of the original,” contain a new dated original signature of a person authorized to sign CITES documents for the issuing Management Authority, and give the reason for replacement. - (5) If the replacement CITES document is a newly issued original document, it must indicate that it is a “replacement,” include the number and date of issuance of the document being replaced, and give the reason for replacement. - (6) In the United States, you may not use an original single-use CITES document issued under a CITES master file or CITES annual program as a replacement document for a shipment that has already left the country. - (c) **U.S. application procedures.** To apply for a replacement CITES document, you must do all of the following: - (1) Complete application Form 3-200-66 and submit it to the U.S. Management Authority. - (2) Consult the list to find the types of information you need to provide (more than one circumstance may apply to you): - (d) **Criteria.** The criteria in this [paragraph (d)](#d) apply to the issuance and acceptance of U.S. and foreign documents. - (1) When applying for a U.S. replacement document, you must provide sufficient information for us to find that your proposed activity meets all of the following criteria: - (i) The circumstances for the lost, damaged, stolen, or accidentally destroyed CITES document are reasonable. - (ii) If the shipment has already been made, the wildlife or plant was legally exported or re-exported, and the Management Authority of the importing country has indicated it will accept the replacement CITES document. - (iii) The specimens were presented to the appropriate official for inspection at the time of import and a request for a replacement CITES document was made at that time. - (2) For acceptance of foreign CITES replacement documents in the United States, you must provide sufficient information for us to find that your proposed activity meets all of the following criteria: - (i) The specimens were presented to the appropriate official for inspection at the time of import and a request for a replacement CITES document was made at that time. - (ii) The importer or the importer's agent submitted a signed, dated, and notarized statement at the time of import that describes the circumstances that resulted in the CITES document being lost, damaged, stolen, or accidentally destroyed. - (iii) The importer or the importer's agent provided a copy of the original lost, stolen, or accidentally destroyed document at the time of import showing that the document met the requirements in §§ [23.23](/cfr/50/23.23.md), [23.24](/cfr/50/23.24.md), and [23.25](/cfr/50/23.25.md). - (e) **U.S. standard conditions.** In addition to the conditions in [§ 23.56](/cfr/50/23.56.md), the following conditions apply: - (1) If the original CITES document is found, you must return it to the U.S. Management Authority. - (2) **A CITES document issued for a shipment that has already occurred does not require validation.** - (f) **Validation.** For an export or re-export that has not left the United States, follow the procedures in [§ 23.27](/cfr/50/23.27.md). If the shipment has left the United States and is in a foreign country, submit the unvalidated replacement CITES document to the appropriate foreign authorities. We will not validate the replacement CITES document for a shipment that has already been shipped to a foreign country. We do not require validation on replacement documents issued by foreign Management Authorities. ## Notes ### Amendments [72 FR 48448, Aug. 23, 2007, as amended at 79 FR 30426, May 27, 2014] ### Authority Authority: Convention on International Trade in Endangered Species of Wild Fauna and Flora (March 3, 1973), 27 U.S.T. 1087; and Endangered Species Act of 1973, as amended, 16 U.S.C. 1531 et seq. ### Source Source: 72 FR 48448, Aug. 23, 2007, unless otherwise noted. ### Amendments [72 FR 48448, Aug. 23, 2007, as amended at 79 FR 30426, May 27, 2014]