---
kind: "section"
citation: "5 C.F.R. § 9701.612"
title: "5"
number: "9701.612"
heading: "Departmental record."
url: "https://uscodex.org/cfr/5/9701.612"
---

# §9701.612. Departmental record.

- (a) **Document retention.** The Department must keep a record of all relevant documentation concerning the action for a period of time pursuant to the General Records Schedule and the Guide to Personnel Recordkeeping. The record must include the following:
  - (1) A copy of the proposal notice;
  - (2) The employee's written response, if any, to the proposal;
  - (3) A summary of the employee's oral response, if any;
  - (4) A copy of the decision notice; and
  - (5) **Any supporting material that is directly relevant and on which the action was substantially based.**
- (b) **Access to the record.** The Department must make the record available for review by the employee and furnish a copy of the record upon the employee's request or the request of the Merit Systems Protection Board or the MRP.

## Notes

### Authority

Authority: 5 U.S.C. 9701.

### Source

Source: 70 FR 5318, Feb. 1, 2005, unless otherwise noted.