---
kind: "section"
citation: "5 C.F.R. § 630.1406"
title: "5"
number: "630.1406"
heading: "Records and reporting."
url: "https://uscodex.org/cfr/5/630.1406"
---

# §630.1406. Records and reporting.

- (a) **Record of usage of administrative leave.** An agency must maintain an accurate record of an employee's usage of administrative leave by recording leave in one of the following subcategories, as applicable in the case at hand:
  - (1) Administrative leave used for the purposes of an investigation (as described in [§ 630.1404(a)](/cfr/5/630.1404.md?p=a)); or
  - (2) **Administrative leave used for all other purposes.**
- (b) **Minimum retention period.** An agency must retain the records described in [paragraph (a)](#a) of this section for a minimum of 6 years from the date the leave was used.
- (c) **Reporting.**
  - (1) In agency data systems (including timekeeping systems) and in data reports submitted to OPM, an agency must record administrative leave under [section 6329a](/cfr/5/6329a.md) and this subpart as categories of leave separate from other types of leave. Leave under [section 6329a](/cfr/5/6329a.md) and this subpart must be recorded as either administrative leave used for the purposes of an investigation (as described in [§ 630.1404(a)](/cfr/5/630.1404.md?p=a)) or administrative leave used for all other purposes, as applicable.
  - (2) Agencies must provide information to the Government Accountability Office as that office is required to submit reports to specified Congressional committees under section 1138(d)(2) of Public Law 114-328 on a 5-year cycle.

## Notes

### Source

Source: 89 FR 102290, Dec. 17, 2024, unless otherwise noted.

### Authority

Authority: Subparts A through E issued under 5 U.S.C. 6133(a) (read with 5 U.S.C. 6129), 6303(e) and (f), 6304(d)(2), 6306(b), 6308(a) and 6311; subpart F issued under 5 U.S.C. 6305(a) and 6311 and E.O. 11228, 30 FR 7739, 3 CFR, 1974 Comp., p. 163; subpart G issued under 5 U.S.C. 6305(c) and 6311; subpart H issued under 5 U.S.C. 6133(a) (read with 5 U.S.C. 6129) and 6326(b); subpart I issued under 5 U.S.C. 6332, 6334(c), 6336(a)(1) and (d), and 6340; subpart J issued under 5 U.S.C. 6340, 6363, 6365(d), 6367(e), 6373(a); subpart K issued under 5 U.S.C. 6391(g); subpart L issued under 5 U.S.C. 6383(f) and 6387; subpart M issued under Sec. 2(d), Pub. L. 114-75, 129 Stat. 641 (5 U.S.C. 6329 note); subpart N issued under 5 U.S.C. 6329a(c); subpart O issued under 5 U.S.C. 6329b(h); and subpart P issued under 5 U.S.C. 6329c(d).

### Source

Source: 33 FR 12475, Sept. 4, 1968, unless otherwise noted.