---
kind: "section"
citation: "49 C.F.R. § 380.725"
title: "49"
number: "380.725"
heading: "Documentation and record retention."
url: "https://uscodex.org/cfr/49/380.725"
---

# §380.725. Documentation and record retention.

- (a) **Applicability.** The documentation and retention of records required by this subpart apply to entities that meet the requirements of [subpart G](/cfr/49/subpartG.md) of this part and are eligible for listing on the Training Provider Registry (TPR).
- (b) **Document retention.** All training providers on the TPR must retain the following:
  - (1) Self-certifications by all accepted applicants for behind-the-wheel (BTW) training attesting that they will comply with U.S. Department of Transportation regulations in parts [40](/cfr/49/part40.md), [382](/cfr/49/part382.md), 383 and 391, as well as State and/or local laws, related to alcohol and controlled substances testing, age, medical certification, licensing, and driver records, as required in 380.707(a).
  - (2) A copy of the driver-trainee's commercial learner's permit(s) or commercial driver's license, as applicable, as required in 380.707(a).
  - (3) Instructor qualification documentation indicating driving and/or training experience, as applicable, for each instructor and copies of commercial driver's licenses and applicable endorsements held by BTW instructors or theory instructors, as applicable.
  - (4) **The lesson plans for theory and BTW (range and public road) training curricula, as applicable.**
  - (5) Records of individual entry-level driver training assessments as described in [§ 380.715](/cfr/49/380.715.md).
- (c) **Retention of records.** Training providers listed on the TPR must retain the records identified in [paragraph (b)](#b) of this section for a minimum of three years from the date each required record is generated or received, unless a record, such as a BTW instructor's CDL, has expired or been canceled, in which case the most recent, valid CDL should be retained, if applicable. The provisions of this part do not affect a training provider's obligation to comply with any other local, State, or Federal requirements prescribing longer retention periods for any category of records described herein.

## Notes

### Amendments

[81 FR 88791, Dec. 8, 2016, as amended at 84 FR 51432, Sept. 30, 2019; 86 FR 57069, Oct. 14, 2021]

### Source

Source: 81 FR 88791, Dec. 8, 2016, unless otherwise noted.

### Authority

Authority: 49 U.S.C. 31133, 31136, 31305, 31307, 31308, 31502; sec. 4007(a) and (b), Pub. L. 102-240, 105 Stat. 1914, 2151-2152; sec. 32304, Pub. L. 112-141, 126 Stat. 405, 791; and 49 CFR 1.87.

### Source

Source: 69 FR 16732, Mar. 30, 2004, unless otherwise noted.

### Amendments

[81 FR 88791, Dec. 8, 2016, as amended at 84 FR 51432, Sept. 30, 2019; 86 FR 57069, Oct. 14, 2021]