---
kind: "section"
citation: "49 C.F.R. § 373.103"
title: "49"
number: "373.103"
heading: "For-hire, non-exempt expense bills."
url: "https://uscodex.org/cfr/49/373.103"
---

# §373.103. For-hire, non-exempt expense bills.

- (a) **Property.**
  - (1) Every for-hire, non-exempt motor carrier of property shall issue a freight or expense bill for each shipment transported containing the following information:
    - (i) Names of consignor and consignee (except on a reconsigned shipment, not the name of the original consignor).
    - (ii) **Date of shipment.**
    - (iii) Origin and destination points (except on a reconsigned shipment, not the original shipping point unless the final consignee pays the charges from that point).
    - (iv) **Number of packages.**
    - (v) **Description of freight.**
    - (vi) **Weight, volume, or measurement of freight (if applicable to the rating of the freight).**
    - (vii) **Exact rate(s) assessed.**
    - (viii) Total charges due, including the nature and amount of any charges for special service and the points at which such service was rendered.
    - (ix) **Route of movement and name of each carrier participating in the transportation.**
    - (x) **Transfer point(s) through which shipment moved.**
    - (xi) Address where remittance must be made or address of bill issuer's principal place of business.
  - (2) The shipper or receiver owing the charges shall be given the freight or expense bill and the carrier shall keep a copy as prescribed at [49 CFR part 379](/cfr/49/part379.md). If the bill is electronically transmitted (when agreed to by the carrier and payor), a receipted copy shall be given to the payor upon payment.
- (b) **Charter transportation of passenger service.**
  - (1) Every for-hire, non-exempt motor carrier providing charter transportation of passenger service shall issue an expense bill containing the following information:
    - (i) Serial number, consisting of one of a series of consecutive numbers assigned in advance and imprinted on the bill.
    - (ii) **Name of carrier.**
    - (iii) **Names of payor and organization, if any, for which transportation is performed.**
    - (iv) **Date(s) transportation was performed.**
    - (v) **Origin, destination, and general routing of trip.**
    - (vi) **Identification and seating capacity of each vehicle used.**
    - (vii) **Number of persons transported.**
    - (viii) **Mileage upon which charges are based, including any deadhead mileage, separately noted.**
    - (ix) **Applicable rates per mile, hour, day, or other unit.**
    - (x) **Itemized charges for transportation, including special services and fees.**
    - (xi) **Total charges assessed and collected.**
  - (2) The carrier shall keep a copy of all expense bills issued for the period prescribed at [49 CFR part 379](/cfr/49/part379.md). If any expense bill is spoiled, voided, or unused for any reason, a copy or written record of its disposition shall be retained for a like period.

## Notes

### Amendments

[83 FR 22873, May 17, 2018; 83 FR 26374, June 7, 2018]

### Source

Source: 55 FR 11198, Mar. 27, 1990, unless otherwise noted. Redesignated at 61 FR 54708, Oct. 21, 1996.

### Authority

Authority: 49 U.S.C. 13301, 13531 and 14706; and 49 CFR 1.87.

### Amendments

[83 FR 22873, May 17, 2018; 83 FR 26374, June 7, 2018]