---
kind: "section"
citation: "49 C.F.R. § 237.155"
title: "49"
number: "237.155"
heading: "Documents and records."
url: "https://uscodex.org/cfr/49/237.155"
---

# §237.155. Documents and records.


Each track owner required to implement a bridge management program and keep records under this part shall make those program documents and records available for inspection and reproduction by the Federal Railroad Administration.

- (a) **Electronic recordkeeping; general.** For purposes of compliance with the recordkeeping requirements of this part, a track owner may create and maintain any of the records required by this part through electronic transmission, storage, and retrieval provided that all of the following conditions are met:
  - (1) The system used to generate the electronic record meets all requirements of this subpart;
  - (2) The electronically generated record contains the information required by this part;
  - (3) The track owner monitors its electronic records database through sufficient number of monitoring indicators to ensure a high degree of accuracy of these records;
  - (4) The track owner shall train its employees who use the system on the proper use of the electronic recordkeeping system; and
  - (5) The track owner maintains an information technology security program adequate to ensure the integrity of the system, including the prevention of unauthorized access to the program logic or individual records.
- (b) **System security.** The integrity of the bridge inspection records must be protected by a security system that incorporates a user identity and password, or a comparable method, to establish appropriate levels of program and record data access meeting all of the following standards:
  - (1) No two individuals have the same electronic identity;
  - (2) A record cannot be deleted or altered by any individual after the record is certified by the employee who created the record;
  - (3) **Any amendment to a record is either—**
    - (i) Electronically stored apart from the record that it amends; or
    - (ii) Electronically attached to the record as information without changing the original record;
  - (4) Each amendment to a record uniquely identifies the person making the amendment; and
  - (5) The electronic system provides for the maintenance of inspection records as originally submitted without corruption or loss of data.

## Notes

### Authority

Authority: 49 U.S.C. 20102-20114; 28 U.S.C. 2461 note; and 49 CFR 1.89.

### Source

Source: 75 FR 41302, July 15, 2010, unless otherwise noted.