---
kind: "section"
citation: "49 C.F.R. § 228.9"
title: "49"
number: "228.9"
heading: "Manual, electronic, and automated records; general."
url: "https://uscodex.org/cfr/49/228.9"
---

# §228.9. Manual, electronic, and automated records; general.

- (a) **Manual records.** Each manual record maintained under this part shall be—
  - (1) Signed by the employee whose time on duty is being recorded or, in the case of a train and engine crew or a signal employee gang, signed by the ranking crewmember;
  - (2) Retained for two years at locations identified by the carrier; and
  - (3) Available upon request at the identified location for inspection and copying by the Administrator during regular business hours.
- (b) **Electronic records.** Each electronic record maintained under this part shall be—
  - (1) Certified by the employee whose time on duty is being recorded or, in the case of a train and engine crew or a signal employee gang, certified by the reporting employee who is a member of the train crew or signal gang whose time is being recorded;
  - (2) Electronically stamped with the certifying employee's name and the date and time of certification;
  - (3) Retained for 2 years in a secured file that prevents alteration after certification;
  - (4) Accessible by the Administrator through a computer terminal of the railroad, using a railroad-provided identification code and a unique password.
  - (5) **Reproducible using the printing capability at the location where records are accessed.**
- (c) **Automated records.** Each automated record maintained under this part shall be—
  - (1) Signed electronically by the employee whose time on duty is being recorded or, in the case of a member of a train crew or a signal employee gang, digitally signed by the reporting employee who is a member of the train crew or signal gang whose time is being recorded as provided by [§ 228.206(a)](/cfr/49/228.206.md?p=a);
  - (2) Stamped electronically with the certifying employee's electronic signature and the date and time the employee electronically signed the record;
  - (3) Retained for 2 years in a secured file that prevents alteration after electronic signature;
  - (4) Accessible by the Administrator through a computer terminal of the railroad; and
  - (5) **Reproducible using printers at the location where records are accessed.**

## Notes

### Amendments

[74 FR 25348, May 27, 2009, as amended at 83 FR 43998, Aug. 29, 2018]

### Authority

Authority: 49 U.S.C. 103, 20103, 20107, 21101-21109; 49 U.S.C. 21301, 21303, 21304, 21311; 28 U.S.C. 2461 note; and 49 CFR 1.89.

### Source

Source: 37 FR 12234, June 21, 1972, unless otherwise noted.

### Amendments

[74 FR 25348, May 27, 2009, as amended at 83 FR 43998, Aug. 29, 2018]