---
kind: "section"
citation: "48 C.F.R. § 4.705-3"
title: "48"
number: "4.705-3"
heading: "Acquisition and supply records."
url: "https://uscodex.org/cfr/48/4.705-3"
---

# §4.705-3. Acquisition and supply records.

- (a) **Store requisitions for materials, supplies, equipment, and services—** Retain 2 years.
- (b) **Work orders for maintenance and other services—** Retain 4 years.
- (c) **Equipment records, consisting of equipment usage and status reports and equipment repair orders—** Retain 4 years.
- (d) Expendable property records, reflecting accountability for the receipt and use of material in the performance of a contract: Retain 4 years.
- (e) Receiving and inspection report records, consisting of reports reflecting receipt and inspection of supplies, equipment, and materials: Retain 4 years.
- (f) Purchase order files for supplies, equipment, material, or services used in the performance of a contract; supporting documentation and backup files including, but not limited to, invoices, and memoranda; e.g., memoranda of negotiations showing the principal elements of subcontract price negotiations (see 52.244-2): Retain 4 years.
- (g) **Production records of quality control, reliability, and inspection—** Retain 4 years.
- (h) Property records (see FAR 45.101 and 52.245-1): Retain 4 years.

## Notes

### Amendments

[48 FR 42113, Sept. 19, 1983, as amended at 63 FR 34060, June 22, 1998;75 FR 38679, July 2, 2010]

### Authority

Authority: 41 U.S.C. 1121(b); 40 U.S.C. 121(c); 10 U.S.C. chapter 4 and 10 U.S.C. chapter 137 legacy provisions (see 10 U.S.C. 3016); and 51 U.S.C. 20113.

### Source

Source: 48 FR 42113, Sept. 19, 1983, unless otherwise noted.

### Amendments

[48 FR 42113, Sept. 19, 1983, as amended at 63 FR 34060, June 22, 1998;75 FR 38679, July 2, 2010]