---
kind: "section"
citation: "48 C.F.R. § 204.1103"
title: "48"
number: "204.1103"
heading: "Procedures."
url: "https://uscodex.org/cfr/48/204.1103"
---

# §204.1103. Procedures.


See PGI 204.1103 for helpful information on navigation and data entry in the System for Award Management (SAM) database.

- (1) On contract award documents, use the contractor's legal or “doing business as” name and physical address information as recorded in the SAM database at the time of award.
- (2) When making a determination to exercise an option, or at any other time before issuing a modification other than a unilateral modification making an administrative change, ensure that—
  - (i) The contractor's record is active in the SAM database; and
  - (ii) The contractor's unique entity identifier (UEI) number, Commercial and Government Entity (CAGE) code, name, and physical address are accurately reflected in the contract document.
- (3) At any time, if the UEI number, CAGE code, contractor name, or physical address on a contract no longer matches the information on the contractor's record in the SAM database, the contracting officer shall process a novation or change-of-name agreement, or an address change, as appropriate.
- (4) See PGI 204.1103 for additional requirements relating to use of information in the SAM database.
- (5) On contractual documents transmitted to the payment office, provide the CAGE code, instead of the UEI, in accordance with agency procedures.

## Notes

### Amendments

[74 FR 37643, July 29, 2009, as amended at 78 FR 28757, May 16, 2013; 89 FR 79002, Sept. 26, 2024]

### Source

Source: 68 FR 64558, Nov. 14, 2003, unless otherwise noted.

### Authority

Authority: 41 U.S.C. 1303 and 48 CFR chapter 1.

### Source

Source: 56 FR 36289, July 31, 1991, unless otherwise noted.

### Amendments

[74 FR 37643, July 29, 2009, as amended at 78 FR 28757, May 16, 2013; 89 FR 79002, Sept. 26, 2024]