---
kind: "section"
citation: "45 C.F.R. § 503.4"
title: "45"
number: "503.4"
heading: "Accounting of certain disclosures."
url: "https://uscodex.org/cfr/45/503.4"
---

# §503.4. Accounting of certain disclosures.

- (a) Except for disclosures under § [503.3(a)](/cfr/45/503.3.md?p=a) and [(b)](/cfr/45/503.3.md?p=b) of this part, the Administrative Officer will keep an accurate accounting of each disclosure of a record to any person or to another agency made under § [503.3(c)](/cfr/45/503.3.md?p=c), [(d)](/cfr/45/503.3.md?p=d), [(e)](/cfr/45/503.3.md?p=e), [(f)](/cfr/45/503.3.md?p=f), [(g)](/cfr/45/503.3.md?p=g), [(h)](/cfr/45/503.3.md?p=h), [(i)](/cfr/45/503.3.md?p=i), [(j)](/cfr/45/503.3.md?p=j), and [(k)](/cfr/45/503.3.md?p=k) of this part.
- (b) Except for a disclosure made to another agency or to an instrumentality of any governmental jurisdiction under [§ 503.3(g)](/cfr/45/503.3.md?p=g) of this part, the Administrative Officer will make the accounting as required under [paragraph (a)](#a) of this section available to any individual upon written request made in accordance with [§ 503.5](/cfr/45/503.5.md).
- (c) The Administrative Officer will inform any person or other agency about any correction or notation of dispute made in accordance with [§ 503.7](/cfr/45/503.7.md) of this part of any record that has been disclosed to the person or agency if an accounting of the disclosure was made.
- (d) An accounting of disclosures of records within this section will consist of the date, nature, the purpose of each disclosure of a record to any person or to another agency, and the name and address of the person or agency to whom the disclosure is made.
- (e) This accounting shall be retained for 5 years or the life of the record, whichever is longer, after the disclosure for which the accounting is made.

## Notes

### Authority

Authority: 5 U.S.C. 552a(f).

### Source

Source: 66 FR 49844, Oct. 1, 2001, unless otherwise noted.