---
kind: "section"
citation: "45 C.F.R. § 310.20"
title: "45"
number: "310.20"
heading: "What are the conditions for funding the installation, operation, maintenance and enhancement of Computerized Tribal IV-D Systems and Office Automation?"
url: "https://uscodex.org/cfr/45/310.20"
---

# §310.20. What are the conditions for funding the installation, operation, maintenance and enhancement of Computerized Tribal IV-D Systems and Office Automation?

- (a) **Conditions that must be met for FFP at the applicable matching rate in § 309.130(c) of this chapter for Computerized Tribal IV-D Systems.** The following conditions must be met to obtain 100 percent FFP in the costs of installation of the Model Tribal IV-D System and FFP at the applicable matching rate under [§ 309.130(c)](/cfr/45/309.130.md?p=c) of this chapter in the costs of operation, maintenance, and enhancement of a Computerized Tribal IV-D System:
  - (1) A comprehensive Tribal IV-D agency must have submitted, and OCSE must have approved, an Advance Planning Document (APD) for the installation and enhancement of a Computerized Tribal IV-D System.
  - (2) **An APD for installation of a Computerized Tribal IV-D System must—**
    - (i) Represent the sole systems effort being undertaken by the comprehensive Tribal IV-D agency under this part;
    - (ii) Describe the projected resource requirements for staff, hardware, software, network connections and other needs and the resources available or expected to be available to meet the requirements;
    - (iii) Contain a proposed schedule of project milestones with detail sufficient to describe the tasks, activities, and complexity of the initial implementation project;
    - (iv) Contain a proposed budget including a description of expenditures by category and amount for items related to installing, operating, maintaining, and enhancing the Computerized Tribal IV-D System; and
    - (v) Contain a statement that the comprehensive Tribal IV-D agency agrees in writing to use the Computerized Tribal IV-D System for a minimum period of time.
  - (3) The following conditions, in addition to those in paragraphs [(a)(1)](#a-1) and [(2)](#a-2) of this section, must be met to obtain FFP in the installation costs of access to a State or another comprehensive Tribal IV-D program's ADP system established under an Intergovernmental Service Agreement. The comprehensive Tribal IV-D agency must:
    - (i) Maintain a copy of each intergovernmental cooperative agreement and Service Agreement in its files for Federal review; and
    - (ii) **Ensure that the—**
      - (A) Service Agreement for which FFP is being sought, meets the definition of a Service Agreement as defined in [§ 310.1](/cfr/45/310.1.md) of this title;
      - (B) Claims for FFP conform to the timely claim provisions of [part 95](/cfr/45/part95.md) [subpart A of this title](/cfr/45/subpartA.md); and
      - (C) **Service Agreement was not previously disapproved by the Department.**
  - (4) The following conditions, in addition to those in [paragraphs (a)(1) through (3)](#a-1..a-3) of this section, must be met in order for a comprehensive Tribal IV-D agency to obtain FFP in the costs of enhancements to its Computerized Tribal IV-D System:
    - (i) The project's Total Acquisition Cost cannot exceed the comprehensive Tribal IV-D agency's total Tribal IV-D program grant award for the year in which the acquisition request is made; and
    - (ii) The APD budget, schedule and commitment to use the Computerized Tribal IV-D System for a specified minimum period of time must be updated to reflect the enhancement project.
  - (5) To receive FFP in the costs of the operation and maintenance of a Computerized Tribal IV-D System installed under § 310.20 or developed under [§ 309.145(h)(5)](/cfr/45/309.145.md?p=h-5), which refers to a Tribal automated data processing system that is funded entirely with Tribal funds, the comprehensive Tribal IV-D agency must include operation and maintenance costs in its annual Title IV-D program budget submission in accordance with [§ 309.15(c)](/cfr/45/309.15.md?p=c) of this chapter.
  - (6) To receive FFP in the costs of the installation, operation, and maintenance of essential Office Automation capabilities, the comprehensive Tribal IV-D agency must include such costs in its annual Title IV-D program budget submission in accordance with [§ 309.15(c)](/cfr/45/309.15.md?p=c) of this chapter.
- (b) **Procedure for APD Submittal.** The comprehensive Tribal IV-D agency must submit an APD for a Computerized Tribal IV-D System to the Commissioner of OCSE, Attention: Division of State and Tribal Systems. The APD submitted by the comprehensive Tribal IV-D agency must be approved and signed by the comprehensive Tribal IV-D agency Director and the appropriate Tribal officials prior to submission to OCSE for approval.

## Notes

### Amendments

[75 FR 8520, Feb. 25, 2010, as amended at 89 FR 9793, Feb. 12, 2024]

### Authority

Authority: 42 U.S.C. 655(f) and 1302.

### Source

Source: 75 FR 8520, Feb. 25, 2010, unless otherwise noted.

### Amendments

[75 FR 8520, Feb. 25, 2010, as amended at 89 FR 9793, Feb. 12, 2024]