---
kind: "section"
citation: "41 C.F.R. § 301-70.905"
title: "41"
number: "301-70.905"
heading: "Documentation retention."
url: "https://uscodex.org/cfr/41/301-70.905"
---

# §301-70.905. Documentation retention.

- (a) Agencies must retain for two years copies of travel authorizations for senior Federal officials and non-Federal travelers who travel on the agency's Government aircraft.
- (b) Agencies must also retain for two years the following information for each flight:
  - (1) **The tail number of the Government aircraft used.**
  - (2) **The dates used for travel.**
  - (3) **The name(s) of pilot(s), other crewmembers, and qualified non-crewmembers.**
  - (4) **The purpose(s) of the flight.**
  - (5) **The route(s) flown.**
  - (6) **The names of all passengers.**

## Notes

### Authority

Authority: 5 U.S.C. 5701 note; 5 U.S.C. 5707; 40 U.S.C. 121(c); OMB Circular No. A-126, revised May 22, 1992, 57 FR 22150; OMB Circular A-123, Appendix B, revised August 27, 2019.

### Source

Source: FTR Case 2025-05, 90 FR 56893, Dec. 8, 2025, unless otherwise noted.