---
kind: "section"
citation: "41 C.F.R. § 301-52.1"
title: "41"
number: "301-52.1"
heading: "Travel claim information requirements."
url: "https://uscodex.org/cfr/41/301-52.1"
---

# §301-52.1. Travel claim information requirements.


Employees must file a travel claim and provide the following information:

- (a) Receipts for any lodging expenses and other expenses costing over $75, and an itemized list of expenses and other information (specified in the listing of required standard data elements, and any additional information the agency may specifically require), except:
  - (1) The employee may aggregate official travel-related expenses incurred at the TDY location for authorized telephone calls, transit system fares, and parking meter fees, except any individual expenses costing over $75 must be listed separately.
  - (2) When the employee is authorized a reduced per diem rate for lodging, the employee must state the reduced daily rate the agency authorized.
  - (3) When the employee is authorized a reduced per diem rate for M&IE, the employee must state the reduced daily rate the agency authorized.
  - (4) The agency may choose whether or not to require itemization of M&IE when a reduced M&IE rate is authorized.
  - (5) Receipts must be retained for 6 years as prescribed by the National Archives and Records Administration (NARA) under General Records Schedule 1.1, item 010 (https://www.archives.gov/files/records-mgmt/grs/grs01-1.pdf).
  - (6) The employee must submit a travel claim within 5 working days after trip completion or period of travel; or at most every 30 days for if the employee is on a continuous travel status unless the agency administratively requires submission within a shorter timeframe.
  - (7) The agency may exempt an expenditure from the receipt requirement because the expenditure is confidential.
- (b) **Type of leave and the number of hours of leave for each day.**
- (c) **The date of arrival and departure from the TDY station.**
- (d) **Evidence of the employee's necessary travel expenses including any necessary special authorizations.**

## Notes

### Authority

Authority: 5 U.S.C. 5701 note; 5 U.S.C. 5707; 40 U.S.C. 121(c).

### Source

Source: FTR Case 2025-05, 90 FR 56893, Dec. 8, 2025, unless otherwise noted.