---
kind: "section"
citation: "36 C.F.R. § 1237.22"
title: "36"
number: "1237.22"
heading: "What are special considerations in the storage and maintenance of cartographic and related records?"
url: "https://uscodex.org/cfr/36/1237.22"
---

# §1237.22. What are special considerations in the storage and maintenance of cartographic and related records?


Agencies must:

- (a) Maintain permanent and unscheduled cartographic, architectural, and engineering records in an environment that does not exceed 70 degrees Fahrenheit and with relative humidity under 50%.
- (b) Create an identification scheme for each series and assign unique identification designations to each item within a series.
- (c) **Maintain lists or indexes for each series with cross-references to related textual records.**
- (d) Avoid interfiling separate series of maps, charts, or drawings, and file permanent cartographic and architectural records separately from temporary series unless hand-corrected versions have been systematically filed with other published maps in a central or master file.
- (e) **Avoid rolling and folding maps and drawings.** Store permanent maps and drawings flat in shallow drawer map cases in acid-free folders.
- (f) **Do not laminate original oversize records.** Consult NARA for preservation, storage, and treatment options, by mail at National Archives and Records Administration; Preservation Programs (RX); 8601 Adelphi Road; College Park, MD 20740-6001.

## Notes

### Amendments

[74 FR 51014, Oct. 2, 2009, as amended at 83 FR 13657, Mar. 30, 2018]

### Authority

Authority: 44 U.S.C. 2904 and 3101.

### Source

Source: 74 FR 51014, Oct. 2, 2009, unless otherwise noted.

### Amendments

[74 FR 51014, Oct. 2, 2009, as amended at 83 FR 13657, Mar. 30, 2018]