---
kind: "section"
citation: "36 C.F.R. § 1236.52"
title: "36"
number: "1236.52"
heading: "Requirements for digitizing permanent mixed-media records."
url: "https://uscodex.org/cfr/36/1236.52"
---

# §1236.52. Requirements for digitizing permanent mixed-media records.


Mixed-media files are records that belong together or relate to a common topic and are stored on more than one media type. Mixed-media files result from the processes agencies use to create, maintain, and use records. For example, a case file may include paper records, online digital records, and digital records on storage media.

- (a) For any non-paper media, agencies must analyze the contents to determine whether any files are records.
  - (1) If the media contains records that are temporary, manage them according to their appropriate GRS or agency-specific records authority.
  - (2) If the media contains records that are permanent, but not part of the digitized record series, locate their disposition schedule and capture them in a digital information system that complies with the requirements in [§ 1222.26](/cfr/36/1222.26.md) of this subchapter and [§§ 1236.10 through 1236.14](/cfr/36/1236.10..1236.14.md).
  - (3) If the media contains born-digital components of mixed-media files that are related to the digitized records series, capture the born-digital records in a recordkeeping system in accordance with [§ 1222.26](/cfr/36/1222.26.md) of this subchapter and associate the born-digital records with any related records once they are digitized using the “Relation” metadata elements in [§ 1236.54](/cfr/36/1236.54.md).
  - (4) If they are permanent records stored on a media type that is out of scope for this subpart, document this information according to the instructions in [§ 1236.44](/cfr/36/1236.44.md). Agencies must maintain the association between records using the “Relation” metadata elements specified in [§ 1236.54](/cfr/36/1236.54.md).
- (b) Contact the Records Management Policy and Standards Team at rmstandards@nara.gov for guidance on what to do with types of media in a mixed-media file that are outside the scope of this subpart, such as dynamic media, x-rays, negative or positive film, or other special media types.

## Notes

### Source

Source: 88 FR 28417, May 4, 2023, unless otherwise noted.

### Authority

Authority: 44 U.S.C. 2904, 3101, 3102, 3105, 3301, 3302, and 3312.

### Source

Source: 74 FR 51014, Oct. 2, 2009, unless otherwise noted.