---
kind: "section"
citation: "36 C.F.R. § 1235.14"
title: "36"
number: "1235.14"
heading: "May agencies retain records for the conduct of regular agency business after they are eligible for transfer?"
url: "https://uscodex.org/cfr/36/1235.14"
---

# §1235.14. May agencies retain records for the conduct of regular agency business after they are eligible for transfer?

- (a) Agencies may retain records longer than specified on a records disposition schedule only with written approval from NARA.
- (b) If the agency determines that the records are needed for the conduct of regular business, the records officer must submit a request certifying continuing need to NARA, by mail at National Archives and Records Administration; Office of the Chief Records Officer (AC); 8601 Adelphi Road; College Park, MD 20740-6001, or by email at permanentrecords@nara.gov. This certification must:
  - (1) Include a comprehensive description and location of records to be retained;
  - (2) Cite the NARA-approved disposition authority;
  - (3) Describe the current business for which the records are required;
  - (4) Estimate the length of time the records will be needed (if no date is provided by the agency, approved certification requests will be effective for a maximum of five years);
  - (5) Explain why agency needs cannot be met by NARA reference services or copies of records deposited in the National Archives of the United States; and
  - (6) If records are retained to enable routine public reference by the agency rather than NARA, cite the statutory authority authorizing this agency activity.

## Notes

### Amendments

[74 FR 51014, Oct. 2, 2009, as amended at 83 FR 13656, Mar. 30, 2018]

### Authority

Authority: 44 U.S.C. 2107 and 2108.

### Source

Source: 74 FR 51014, Oct. 2, 2009, unless otherwise noted.

### Amendments

[74 FR 51014, Oct. 2, 2009, as amended at 83 FR 13656, Mar. 30, 2018]