---
kind: "section"
citation: "36 C.F.R. § 1232.14"
title: "36"
number: "1232.14"
heading: "What requirements must an agency meet before it transfers records to a records storage facility?"
url: "https://uscodex.org/cfr/36/1232.14"
---

# §1232.14. What requirements must an agency meet before it transfers records to a records storage facility?


An agency must meet the following requirements before it transfers records to a records storage facility:

- (a) **Ensure that the requirements of 36 CFR part 1234 are met.** Special attention must be paid to ensuring appropriate storage conditions for records on non-paper based media (e.g., film, audio tape, magnetic tape), especially those that are scheduled for long-term or permanent retention, as those records typically require more stringent environmental controls (see 36 CFR parts [1236](/cfr/36/part1236.md) and [1237](/cfr/36/part1237.md)).
- (b) To transfer unscheduled records, notify NARA in writing prior to the transfer, by mail at National Archives and Records Administration; Office of the Chief Records Officer (AC); 8601 Adelphi Road; College Park, MD 20740-6001, or by email at RM.Communications@nara.gov. The notification must identify the records storage facility and include a copy of the information required by [§ 1232.16(a)](/cfr/36/1232.16.md?p=a).
- (c) **For all records being transferred, create documentation sufficient to identify and locate files.** (See [§ 1232.16](/cfr/36/1232.16.md).)
- (d) Ensure that NARA-approved retention periods are implemented properly and that records documenting final disposition actions (destruction or transfer to the National Archives of the United States) are created and maintained.

## Notes

### Amendments

[74 FR 51014, Oct. 2, 2009, as amended at 83 FR 13654, Mar. 30, 2018]

### Authority

Authority: 44 U.S.C. 2907 and 3103.

### Source

Source: 74 FR 51014, Oct. 2, 2009, unless otherwise noted.

### Amendments

[74 FR 51014, Oct. 2, 2009, as amended at 83 FR 13654, Mar. 30, 2018]