---
kind: "section"
citation: "36 C.F.R. § 1222.26"
title: "36"
number: "1222.26"
heading: "What are the general recordkeeping requirements for agencies?"
url: "https://uscodex.org/cfr/36/1222.26"
---

# §1222.26. What are the general recordkeeping requirements for agencies?

- (a) To ensure the adequate and proper documentation of agency programs, each program must develop recordkeeping requirements that identify:
  - (1) The record series and systems that must be created and maintained to document program policies, procedures, functions, activities, and transactions;
  - (2) The office responsible for maintaining the record copies of those series and systems, and the applicable system administrator responsible for ensuring authenticity, protection, and ready retrieval of electronic records;
  - (3) Related records series and systems;
  - (4) The relationship between paper and electronic files in the same series; and
  - (5) Policies, procedures, and strategies for ensuring that records are retained long enough to meet programmatic, administrative, fiscal, legal, and historical needs as authorized in a NARA-approved disposition schedule.
- (b) Agencies must capture, manage, and preserve electronic records with appropriate metadata and must be able to access and retrieve electronic records, including electronic messages, through electronic searches.

## Notes

### Amendments

[74 FR 51014, Oct. 2, 2009, as amended at 87 FR 75931, Dec. 12, 2022]

### Authority

Authority: 44 U.S.C. 2904, 3101, 3102, and 3301.

### Source

Source: 74 FR 51014, Oct. 2, 2009, unless otherwise noted.

### Amendments

[74 FR 51014, Oct. 2, 2009, as amended at 87 FR 75931, Dec. 12, 2022]