---
kind: "section"
citation: "36 C.F.R. § 1222.24"
title: "36"
number: "1222.24"
heading: "How do agencies establish recordkeeping requirements?"
url: "https://uscodex.org/cfr/36/1222.24"
---

# §1222.24. How do agencies establish recordkeeping requirements?

- (a) Agencies must ensure that procedures, directives and other issuances; systems planning and development documentation; and other relevant records include recordkeeping requirements for records in all media, including those records created or received on electronic mail systems. Recordkeeping requirements must:
  - (1) Identify and prescribe specific categories of records to be systematically created or received and maintained by agency personnel in the course of their official duties;
  - (2) Specify the use of materials and recording techniques that ensure the preservation of records as long as they are needed by the Government;
  - (3) Specify the manner in which these materials must be maintained wherever held;
  - (4) Propose how long records must be maintained for agency business through the scheduling process in [part 1225](/cfr/36/part1225.md) of this subchapter;
  - (5) Distinguish records from nonrecord materials and comply with the provisions in Subchapter B concerning records scheduling and disposition;
  - (6) Include procedures to ensure that departing officials and employees do not remove Federal records from agency custody and remove nonrecord materials only in accordance with [§ 1222.18](/cfr/36/1222.18.md);
  - (7) Define the special recordkeeping responsibilities of program managers, information technology staff, systems administrators, and the general recordkeeping responsibilities of all agency employees.
- (b) Agencies must provide the training described in [§ 1220.34(f)](/cfr/36/1220.34.md?p=f) of this subchapter and inform all employees that they are responsible and accountable for keeping accurate and complete records of their activities.

## Notes

### Authority

Authority: 44 U.S.C. 2904, 3101, 3102, and 3301.

### Source

Source: 74 FR 51014, Oct. 2, 2009, unless otherwise noted.