---
kind: "section"
citation: "36 C.F.R. § 1202.66"
title: "36"
number: "1202.66"
heading: "How does NARA keep account of disclosures?"
url: "https://uscodex.org/cfr/36/1202.66"
---

# §1202.66. How does NARA keep account of disclosures?

- (a) Except for disclosures made to NARA employees in the course of the performance of their duties or when required by the Freedom of Information Act (see § [1202.60(a)](/cfr/36/1202.60.md?p=a) and [(b)](/cfr/36/1202.60.md?p=b)), NARA keeps an accurate accounting of each disclosure and retains it for 5 years after the disclosure or for the life of the record, whichever is longer. The accounting includes the:
  - (1) Date of disclosure;
  - (2) Nature, and purpose of each disclosure; and
  - (3) **Name and address of the person or agency to which the disclosure is made.**
- (b) **The system manager also maintains with the accounting of disclosures—**
  - (1) A full statement of the justification for the disclosures;
  - (2) All documentation surrounding disclosure of a record for statistical or law enforcement purposes; and
  - (3) **Evidence of written consent by the subject individual to a disclosure, if applicable.**
- (c) Except for the accounting of disclosures made for a law enforcement activity (see [§ 1202.60(g)](/cfr/36/1202.60.md?p=g)) or of disclosures made from exempt systems (see [subpart F](/cfr/36/subpartF.md) of this part), the accounting of disclosures will be made available to the subject individual upon request. Procedures for requesting access to the accounting of disclosures are in subpart C.

## Notes

### Authority

Authority: 5 U.S.C. 552a; 44 U.S.C. 2104(a).

### Source

Source: 66 FR 65652, Dec. 20, 2001, unless otherwise noted.