---
kind: "section"
citation: "32 C.F.R. § 1800.12"
title: "32"
number: "1800.12"
heading: "Requirements as to form and content."
url: "https://uscodex.org/cfr/32/1800.12"
---

# §1800.12. Requirements as to form and content.

- (a) **Required information.** No particular form is required. A request need only reasonably describe the records of interest. This means that documents must be described sufficiently to enable a professional employee familiar with the subject to locate the documents with a reasonable effort. Commonly this equates to a requirement that the documents must be locatable through the indexing of our various systems. Extremely broad or vague requests or requests requiring research do not satisfy this requirement.
- (b) **Additional information for fee determination.** In addition, a requester should provide sufficient personal identifying information to allow us to determine the appropriate fee category. A requester should also provide an agreement to pay all applicable fees or fees not to exceed a certain amount or request a fee waiver.
- (c) **Otherwise.** Communications which do not meet these requirements will be considered an expression of interest and NACIC will work with, and offer suggestions to, the potential requester in order to define a request properly.

## Notes

### Authority

Authority: 5 U.S.C. 552.

### Source

Source: 64 FR 49879, Sept. 14, 1999, unless otherwise noted.