---
kind: "section"
citation: "29 C.F.R. § 1612.7"
title: "29"
number: "1612.7"
heading: "Public announcement of agency meetings."
url: "https://uscodex.org/cfr/29/1612.7"
---

# §1612.7. Public announcement of agency meetings.

- (a) Public announcement of each meeting by the agency shall be accomplished by recorded telephone message at telephone number (202) 921-2750, and by posting such announcements on the Commission's public Web site located at http://www.eeoc.gov not later than one week prior to commencement of a meeting or the commencement of the first meeting in a series of meetings, except as otherwise provided in this section, and shall disclose:
  - (1) **The time of the meeting.**
  - (2) **The place of the meeting.**
  - (3) **The subject matter of each portion of the meeting or series of meetings.**
  - (4) Whether any portion(s) of a meeting will be open or closed to public observation.
  - (5) The name and telephone number of an official designated to respond to requests for information about the meeting.
- (b) Where a meeting is closed to the public, the agency may withhold and not announce the information specified in [paragraph (a)(3)](#a-3) of this section, if and to the extent that it finds that such action is justified under [§ 1612.4](/cfr/29/1612.4.md). Information shall be withheld only by a recorded vote of a majority of the entire membership of the agency.
- (c) The announcement described in [paragraph (a)](#a) of this section may be accomplished less than one week prior to the commencement of any meeting or series of meetings where:
  - (1) A majority of the members of the Commission determines by recorded vote that agency business requires that any such meeting or series of meetings be held at an earlier date.
  - (2) A meeting is closed under the Commission's regulation as set forth in [§ 1612.13(a)](/cfr/29/1612.13.md?p=a) of this part.
  - (3) A meeting is closed pursuant to a request made under [§ 1612.6](/cfr/29/1612.6.md) of this part and submitted less than seven days prior to the meeting.
  - (4) There has been a change in the subject matter or determination to open or close a meeting previously announced.
- (d) Immediately following any public announcement accomplished under the provisions of this section, the agency shall submit a notice for publication in the Federal Register disclosing:
  - (1) **The time of the meeting.**
  - (2) **The place of the meeting.**
  - (3) **The subject matter of each portion of each meeting or series of meetings.**
  - (4) Whether any portion(s) of a meeting will be open or closed to public observation.
  - (5) The name and telephone number of an official designated to respond to requests for information about the meeting.

## Notes

### Amendments

[42 FR 13830, Mar. 14, 1977, as amended at 55 FR 8140, Mar. 7, 1990; 74 FR 3430, Jan. 21, 2009; 74 FR 42025, Aug. 20, 2009; 87 FR 14799, Mar. 16, 2022]

### Authority

Authority: 5 U.S.C. 552b, sec. 713, 78 Stat. 265; 42 U.S.C. 2000e-12.

### Source

Source: 42 FR 13830, Mar. 14, 1977, unless otherwise noted.

### Amendments

[42 FR 13830, Mar. 14, 1977, as amended at 55 FR 8140, Mar. 7, 1990; 74 FR 3430, Jan. 21, 2009; 74 FR 42025, Aug. 20, 2009; 87 FR 14799, Mar. 16, 2022]