---
kind: "section"
citation: "25 C.F.R. § 515.5"
title: "25"
number: "515.5"
heading: "Responses to requests for access to records."
url: "https://uscodex.org/cfr/25/515.5"
---

# §515.5. Responses to requests for access to records.

- (a) **Acknowledgement of requests.** Upon receipt of a request, the Privacy Act Officer ordinarily shall, within 20 working days, send an acknowledgement letter which shall confirm the requester's agreement to pay fees under [§ 515.9](/cfr/25/515.9.md) and provide an assigned request number.
- (b) **Grants of requests for access.** Once the Privacy Act Officer makes a determination to grant a request for access in whole or in part, it shall notify the requester in writing. The notice shall inform the requester of any fee charged under [§ 515.9](/cfr/25/515.9.md) of this part and the Privacy Act Officer shall disclose records to the requester promptly on payment of any applicable fee. If a request is made in person, the Privacy Act Officer will disclose the records to the requester directly, in a manner not unreasonably disruptive of its operations, on payment of any applicable fee and with a written record made of the grant of the request. If a requester is accompanied by another individual, the requester shall be required to authorize in writing any discussion of the records in the presence of the other person.
- (c) **Adverse determinations of requests for access.** If the Privacy Act Officer makes any adverse determination denying a request for access in any respect, it shall notify the requester of that determination in writing. The notification letter shall be signed by the official making the determination and include:
  - (1) The name and title of the person responsible for the denial;
  - (2) A brief statement of the reason(s) for the denial, including any Privacy Act exemption(s) applied to the denial;
  - (3) A statement that the denial may be appealed under [§ 515.7](/cfr/25/515.7.md) and a description of the requirements of [§ 515.7](/cfr/25/515.7.md).

## Notes

### Authority

Authority: 5 U.S.C. 552a

### Source

Source: 82 FR 8141, Jan. 24, 2017, unless otherwise noted.