---
kind: "section"
citation: "24 C.F.R. § 983.12"
title: "24"
number: "983.12"
heading: "Project record retention."
url: "https://uscodex.org/cfr/24/983.12"
---

# §983.12. Project record retention.

- (a) **Records retained according to the contract term.** For each PBV project, the PHA must maintain the following records throughout the HAP contract term and for three years thereafter:
  - (1) Records to document the basis for PHA selection of the proposal, if selection is competitive, or project, if selection is noncompetitive, including records of the PHA's site selection determination (see [§ 983.55](/cfr/24/983.55.md)) and records to document the completion of the review of the selection process in the case of PHA-owned units and copies of the written notice of proposal selection and response of the appropriate party;
  - (2) The analysis of impact (see [§ 983.58(b)](/cfr/24/983.58.md?p=b)), if applicable;
  - (3) The subsidy layering determination, if applicable;
  - (4) The environmental review record, if applicable;
  - (5) The Agreement to enter into HAP contract, if applicable;
  - (6) Evidence of completion (see [§ 983.155](/cfr/24/983.155.md)), if applicable;
  - (7) The HAP contract and any rider and/or amendments, including amendments to extend the term of the contract;
  - (8) Records to document the basis for PHA determination and redetermination of rent to owner;
  - (9) Records to document HUD approval of the independent entity or entities, in the case of PHA-owned units;
  - (10) Records of the accessibility features of the project and each contract unit; and
  - (11) Other records as HUD may require.
- (b) [Reserved]

## Notes

### Amendments

[89 FR 38309, May 7, 2024]

### Authority

Authority: 42 U.S.C. 1437f and 3535(d).

### Source

Source: 70 FR 59913, Oct. 13, 2005, unless otherwise noted.

### Amendments

[89 FR 38309, May 7, 2024]