---
kind: "section"
citation: "23 C.F.R. § 1327.7"
title: "23"
number: "1327.7"
heading: "Procedures for NDR information requests."
url: "https://uscodex.org/cfr/23/1327.7"
---

# §1327.7. Procedures for NDR information requests.

- (a) To initiate an NDR file check, an individual who is employed or seeking employment as a motor vehicle operator; who has applied for or received an airman's certificate; who is employed or seeking employment as a locomotive operator; who holds or has applied for a license, certificate of registry, or a merchant mariner's document or is an officer, chief warrant officer, or enlisted member of the U.S. Coast Guard or Coast Guard Reserve; or who is seeking employment as pilot with an air carrier; or an individual subject to a personnel security investigation; shall either:
  - (1) Complete, sign and submit a request for an NDR file check directly to the chief driver licensing official of a participating State in accordance with procedures established by that State for this purpose; or
  - (2) Authorize, by completing and signing a written consent, the authorized NDR user to request a file check through the chief driver licensing official of a participating State in accordance with the procedures established by that State for this purpose.
- (b) If the authorized NDR user is an employer or prospective employer of a motor vehicle operator, the request for an NDR file check must be submitted through the chief driver licensing official of the State in which the individual is licensed to operate a motor vehicle.
- (c) If the authorized NDR user is the head of a Federal department or agency, the request for an NDR file check may be submitted instead directly to the NDR in accordance with procedures established by the NDR for this purpose.
- (d) **The request for an NDR file check or the written consent, whichever is used, must—**
  - (1) State that the NDR records are to be released;
  - (2) State as specifically as possible who is authorized to receive the records;
  - (3) Be signed and dated by the individual (or the individual's legal representative as appropriate);
  - (4) Specifically state that the authorization is valid for only one search of the NDR (or in the case of a personnel security investigation state that the authorization is valid only for the duration of the investigation); and
  - (5) Except for inquiries concerning personnel security investigations, specifically state that the NDR identifies probable matches that require further inquiry for verification; that it is recommended, but not required, that the employer/prospective employer verify matches with the State of Record; and that individuals have the right to request records regarding themselves from the NDR to verify their accuracy.

## Notes

### Amendments

[64 FR 19273, Apr. 20, 1999, as amended at 70 FR 52299, Sept. 2, 2005]

### Authority

Authority: Pub.L. 97-364, 96 Stat. 1740, as amended (49 U.S.C. 30301 et seq. ); delegation of authority at 49 CFR 1.50.

### Source

Source: 56 FR 41403, Aug. 20, 1991, unless otherwise noted.

### Amendments

[64 FR 19273, Apr. 20, 1999, as amended at 70 FR 52299, Sept. 2, 2005]